LATAM Operations Support Intern

Description

• Assist the Operations Support Specialist in preparing, processing, and tracking invoices for workshop and regional activities, ensuring all documentation is accurate and timely.
• Support the closure of Service Requests (SR) by monitoring progress, updating records, and following up with relevant stakeholders to ensure completion.
• Monitor contract status, compliance, and renewal dates, maintaining organized records and supporting audits or reviews as needed.
• Track and analyze financial costs related to workshop operations, helping to ensure proper allocation and adherence to budget guidelines.
• Participate in inventory management, including receiving, issuing, and tracking workshop parts, maintaining accurate inventory records, and supporting periodic stock counts.
• Assist with ordering parts for customers with nonstandard contracts, following established procurement procedures and coordinating with suppliers.
• Provide administrative support for operational tasks such as preparing reports, updating databases, and organizing files.
• Collaborate with the Operations Support Specialist to identify opportunities for process improvement and support implementation of new procedures.
• Communicate regularly with workshop staff, regional teams, and external partners to facilitate smooth operations and resolve issues promptly.
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• Experience in administrative or operational support roles (internships, student jobs, or academic projects).
• Exposure to process tracking, compliance, or inventory management is a plus.
• Ability to work collaboratively in a team environment, take direction, and proactively seek guidance when needed.

• Currently pursuing a degree in Business Administration, Engineering, Finance, Supply Chain, or a related field.

• Basic understanding of invoicing and financial tracking, including familiarity with supporting documentation.
• Knowledge of inventory management principles and workshop logistics.
• Awareness of contract compliance, operational processes, and relevant documentation requirements.
• Proficiency in MS Office (Excel, Word, Outlook); ability to learn new systems and tools as required.

• Basic English and Spanish required for daily communication and documentation.
• Good English skills will be considered a differential.