Administrative Assistant - 12 month contract

Castle Rock Enterprises has been a market leader in the areas of underground utilities (sewer, water, electrical), site preparation, quarry services, land remediation and trucking for over 25 years. Founded in 1995, the company was purchased by Dakwakada Capital Investments (DCI) in 2010, which has maintained its family-business culture. DCI is a privately owned investment firm in Whitehorse, Yukon that holds and manages most business assets of the Champagne and Aishihik First Nations (CAFN).

On top of its reputation as a top-quality construction company, it includes being a 100% First Nations owned business in its competitive advantage. Castle Rock maintains strong partnerships with CAFN and the broader Whitehorse and Yukon communities through many community giving and sponsorship programs.

One of the first companies in the Yukon to achieve COR Certification, the health and safety of employees, contractors and the public is an integral part of our daily activities and our most vital core value at Castle Rock.

Position Summary

This Administrative Assistant provides essential administrative, financial, and sales support to ensure the efficient operation of the office. Responsibilities include managing reception, coordinating office resources, and supporting staff with presentations, correspondence, and spreadsheets. The position also contributes to aggregate sales by providing pricing, processing orders, and assisting customers, while backing up finance functions through data entry and support of Accounts Payable, Accounts Receivable, and Payroll.

This is a 12-month employment contract with the possibility of extension.

Job Duties

Sales Support

• Support aggregate sales by providing pricing to potential customers and taking and processing orders.

Financial Support

• Perform accurate and timely data entry to support financial processes.


• Back up finance team members by learning and assisting with Accounts Payable, Accounts Receivable, and Payroll functions.

Administrative & Office Support

• Provide administrative and reception support to the office, including letter creation, preparing presentations, and creating/maintaining various spreadsheet applications.


• Greet and welcome visitors; answer and professionally direct incoming phone calls.


• Respond to internal and external requests for information in a timely manner.


• Manage office supply orders to maintain adequate stock and monitor supply usage.


• Collect, sort, and distribute mail; receive courier packages and ensure timely deliveries.


• Support office staff with meeting coordination, booking meeting rooms, arranging catering, and other related administrative duties as required.


• Perform photocopying, faxing, mailing, and other general office duties.


• Collaborate with other administrative staff on projects and cross-functional tasks.


• Carry out other duties as assigned to support office and business needs.

Facilities & Resource Management

• Oversee meeting room and catering requirements, ensuring spaces are clean, stocked, and ready for use.


• Monitor and maintain kitchen facilities, supplies, and appliances for staff use.


• Coordinate the repair and maintenance of office equipment such as phones, mail systems, copiers, and fax machines.


• Maintain up-to-date staff directories, contact lists, and office procedures.

Requirements

• Highschool diploma.


• Minimum 1 year of office experience.


• Proficient with Outlook, Excel, and PowerPoint.


• Strong written and verbal English skills.


• Organizational skills – able to manage multiple priorities.


• Strong attention to detail in work.


• Friendly demeanor interacting with coworkers, guests, clients, and customers.

If you are a dedicated and motivated infrastructure estimator looking for an exciting and challenging growth opportunity in the incredible environment that Whitehorse and the Yukon offers, we look forward to hearing from you.

As a 100% First Nation-owned business, we strongly encourage submissions from qualified CAFN Citizens and First Nation, Metis and Inuit Citizens from across Yukon and other territories and provinces.

While we thank and appreciate all applicants, only those selected for an interview will be contacted.

No phone calls or agencies, please.