Administrative Assistant

Company : Miles Employment Group

Job Description - Administrative Assistant

Administrative Support Specialist
Tri-Cities, BC | 35–40 Hours/Week | Temporary with Permanent Potential

Our client, a respected and deeply trusted service provider in the Tri-Cities community, is seeking a warm, organized, and detail-oriented Administrative Support Specialist to work closely alongside the business owner. This is a meaningful role within an environment that calls for professionalism, discretion, and genuine compassion — the work you do will directly support families during some of the most significant moments of their lives.

THE ROLE

This position begins as a temporary engagement, with strong potential to transition into a permanent role for the right candidate. Reporting directly to the business owner, you will be the operational backbone of the office — keeping systems running smoothly, supporting financial functions, and helping to present the organization with care and quality through its materials and communications. You’ll be joining a small, close-knit team where your contributions are seen and valued from day one.

WHAT YOU’LL BE DOING

Providing day-to-day administrative support to the business owner, helping manage priorities and keep operations on track
Maintaining and improving office systems and workflows to support a high standard of client care
Supporting accounts payable and receivable functions using QuickBooks
Creating and updating client-facing materials, including brochures and informational pamphlets, using Canva and Microsoft Office
Working across platforms including Google Docs/Drive and the broader Microsoft Office suite
Welcoming and assisting clients who visit the office with warmth, patience, and sensitivity

WHAT WE’RE LOOKING FOR

Previous administrative or office support experience, ideally in a professional services or client-facing environment
Proficiency with QuickBooks (or strong willingness to learn quickly)
Comfortable working in Canva, Google Workspace, and Microsoft Office
A naturally empathetic, calm, and composed manner — you understand that the people you interact with may be going through difficult times
Highly organized, reliable, and able to handle sensitive information with discretion
Flexibility to work Saturdays during the initial onboarding period

WHY THIS ROLE

This is an opportunity to be part of something meaningful. For the right person, what begins as a temporary role has every potential to grow into a long-term position within a trusted community business. If you are someone who finds purpose in contributing to an environment defined by care, dignity, and respect — we’d love to hear from you.

POSITION DETAILS

Location: Tri-Cities area (Coquitlam / Port Coquitlam / Port Moody), BC
Hours: 35–40 hours per week
Assignment Type: Temporary with potential to become permanent

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Administrative Assistant

Job Description - Administrative Assistant

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