Administrator, Property Management (12-month contract) (Ottawa, ON)

You could be a circus performer for your innate ability to juggle anything that comes your way. You are smart, organized, and eager to support the property team at an enclosed shopping centre. You obsess over attention to detail and are known for your flexibility and resilience.  Happy to work both independently, and as part of a team, you are naturally positive, diplomatic and professional in your communications with others. 

You

• Have a knack for fostering positive relationships with tenants


• Are known for your attention to detail. You love to analyze & reconcile data


• Are an independent self-starter with a strong work ethic


• Thrive in a fast-paced environment with multiple interruptions and moving deadlines

You will

• Act as the main point of contact for tenant inquiries and maintenance requests


• Establish strong relationships with tenants and provide a proactive, exemplary level of service


• Review, code and track accounts payables and prepare purchase orders


• Be responsible for disbursement of tenant invoicing and related activities such as deposits, tracking payments and the collection of outstanding balances


• Assist with financial statement variance reporting and rent roll review


• Prepare welcome packages, tenant change documents, tenant notices, disburse tenant invoices and respond to inquiries


• Collect tenant insurance certificates and ensure compliance to tenants’ leases


• Assist with tenant move-ins and tenant move-outs and sending out the necessary correspondence


• Collect and enter tenant sales reports and disburse percentage rent invoices


• Liaise with third-party service contractors/trades, as required


• Assist with preparation of annual operating and capital budgets preparation, as required


• Work collaboratively with other team members in leasing, asset management, construction, accounting, and development, and all other stakeholders


• Maintain utility tracking and other operational reporting, as required


• Assist the property team in research and special projects


• File and organize office documentation and perform data entry


• Fulfill general reception duties (answer phones, greet guests, place supply orders, organize mail and courier packages)


• Complete other miscellaneous duties, as assigned

You have

• A minimum of 3 years’ experience as a Property Administrator with A/R and A/P experience


• Excellent communication skills, both oral and written


• Excellent organizational skills


• Strong knowledge of MS Office and Excel


• Experience with Yardi (an asset)

We have

• Great, diverse, authentic people!


• Unlimited career growth opportunities


• Mentorship from the ‘best in the biz’


• A Corporate Giving Strategy supporting community development


• Annual salary reviews and performance bonuses


• A 100% employer paid Benefit Plan with Healthcare Spending Account and Employee Assistance Program


• An Educational Assistance Program


• Dress for your day’ policy… and more!

Location: Carlingwood Shopping Centre - 2121 Carling Avenue, Ottawa, ON K2A 1H2

Salary range: $55,000 - $60,000 per annum, based on experience. 

We work hard. We work smart. We work in teams. We challenge the status quo and have fun doing it. We believe in developing our people to maximize their potential. Conversations are candid, conflict is swiftly resolved and coaching is continuous.

Anthem is a real estate development, investment and management company that strives, solves and evolves to create better spaces and stronger communities.

Founded in 1991, Anthem is a team of 850+ people driven by creativity, passion and direct communication. Anthem has invested in, developed or managed – alone or in partnership – more than 400 residential and commercial projects across North America. Our growing residential portfolio includes 44,000 homes that are complete, in design or under construction, from mixed-use residential to townhome, rental and single-family homes.  

We are Growing Places. 

Please, no unsolicited resumes or phone inquiries from agencies. View our Policy on Unsolicited Resumes on our website.