Bookkeeper - Temporary Sub -Contractor

About the Organization

Our client, a local, non‑profit organization, is entering a planned wind‑down phase. Their operations are relatively straightforward, but the next several months require careful financial management to ensure full compliance with CRA, audit, and regulatory obligations, as well as the responsible distribution of remaining assets. As a result, they are seeking an experienced Temporary Bookkeeper sub\-contractor to support this transition and ensure the organization concludes its activities with accuracy, transparency, and professionalism.

Position Overview

The Temporary Bookkeeper will support all day‑to‑day financial operations and play a key role in preparing the organization for dissolution. This includes maintaining complete financial records, supporting CRA and audit processes, coordinating grant and funding close‑outs, and ensuring all financial obligations are met during the wind‑down period.

This is approximately a 6‑month contract with the possibility of extension only if required to complete the closure process.

Key Responsibilities

Wind‑Down & Compliance

• Support all financial aspects of the organizational wind‑down, including CRA filings, audit preparation, and regulatory reporting;
  


• Ensure compliance with requirements related to the distribution of assets, grant close‑outs, and final financial submissions;
  


• Maintain strict confidentiality and handle sensitive information with discretion.
  

Core Bookkeeping Functions

• Maintain a full set of books, including bank reconciliations and general ledger accuracy;
  


• Manage accounts payable and receivable, ensuring timely and accurate processing;
  


• Oversee payroll processing through the organization’s payroll provider, including:
  




• Reviewing and approving employee expenses;
  


• Reconciling timesheets;
  


• Managing attendance records (vacation, sick days, overtime).
  

Financial Reporting & Period\-End Duties

• Conduct month‑end and year‑end adjustments and reconciliations;
  


• Prepare and finalize working papers for audit, review, or CRA requirements;
  


• Prepare monthly management reports and support financial analysis as needed.
  

Grant, Donation & Fund Management

• Assist with grant reporting, fund usage tracking, and compliance with funding restrictions;
  


• Support the issuance of charitable donation receipts and maintain accurate donation records;
  


• Manage the flow of all finances, including donations and any remaining fundraising activities;
  


• Communicate with funding agencies to manage reporting requirements and close‑outs.
  

Stakeholder Communication

• Communicate professionally with staff, auditors, funders, and service providers;
  


• Provide timely updates to leadership regarding financial status, risks, and wind‑down progress.
  

Other Duties

• Perform additional tasks as required to support the successful closure of the organization.
  

Requirements

Education & Credentials

• Diploma or certificate in Accounting, Bookkeeping, Finance, or a related field
  


• Minimum 3–5 years of bookkeeping experience, preferably within a non‑profit environment;
  


• Experience supporting audits, CRA filings, or regulatory reporting;
  


• Prior involvement in organizational wind‑downs, transitions, or project‑based closures is an asset;
  


• Proficiency with accounting software (e.g., QuickBooks, Sage, Xero) and Microsoft Office, especially Excel;
  


• Strong understanding of payroll processes;
  


• Familiarity with charitable receipting, grant reporting, and fund accounting principles;
  


• High attention to detail and accuracy;
  


• Strong organizational and time‑management skills;
  


• Ability to work independently with minimal supervision;
  


• Excellent communication skills and professional judgment;
  


• Ability to maintain confidentiality and handle sensitive information with discretion.
  

How to Apply

The successful candidate will be a team player and able to collaborate with the broader team.  The hourly rate for this role is anticipated to be $35.00 depending on experience and qualification. If you’re a detail\-oriented finance professional looking to join a collaborative and reputable team, we’d love to hear from you.