Department Assistant

Our team has an immediate 12-month contract opening for a Department Assistant.

Responsibilities:

• Provide direct administrative and office management support to director and managers of the department, as directed.

• Prepare travel schedules, book travel arrangements, and make reservations for senior management and occasionally members of their staff.

• Coordinate logistics of team programs including meetings, seminars, workshops, special projects, and events (including awards, celebrations and social events).

• Minute taking, and tracking meetings resolutions.

• Basic system and document management for procurement projects.

• Refer and/or redirect calls, e-mails, or visitors as required.

• Complete expense reports, pay invoices, and other related duties.

• Present a positive and professional image of the office to all visitors, suppliers, inquiries, and other persons.

• Some personal assistant duties as required (lunches, errands).

• Other duties shall be assigned as required.

What you'll bring to the team:

• Post-Secondary Diploma in Business Administration, or relevant discipline.

• Strong knowledge of office procedures and practices.

• Fast learner and keen attention to details.

• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).

• Resourceful and flexible.

• Strong English communication skills.