Bilingual Administrator, Recycling Operations ATLANTIC - 6 Months Contract

OVERVIEW

Reporting to the Senior Specialist, Contract Administration – ATLANTIC, the Bilingual Administrator, Recycling Operations - ATL role will be responsible for optimizing the daily activities within the Atlantic operations team to attain effectiveness and efficiency. This includes, but is not limited to, assisting with managing operational email boxes, documentation, English to French translation, scheduling, supporting presentations and meetings. The Administrator will liaise with internal stakeholders like the National Operations teams, Marketing and Customer Service teams, as well as external stakeholders such as regulators, service providers, and residents.

This is a six-month term position.  Candidates must be bilingual in French and English (both written and oral) and reside in New Brunswick or Nova Scotia.

RESPONSIBILITIES

• Work with key stakeholders to provide support to the completion of tasks and activities that drive day-to-day operations.


• Attend meetings and document minutes and action items; follows up and closes out all actions.


• Provides French translation services including translating written documents.


• Manages the Operations-AT mailboxes.


• Support scheduling of meetings and associated administration.


• Identify best practices across operations to gain a more streamlined approach to the completion of day-to-day activities that drive operations.


• Enhance coordination between various departments to enhance efficiency and ensure optimal work production in the organization.


• Give recommendations, suggestions, and ideas that can be implemented to transform and improve operations within the organization.


• Manage files, informational resources, and databases on SharePoint for various operational related activities and projects. 


• Coordinates document management for the team, liaising with other teams (Marketing, Customer Service, National Operations, Procurement etc.) on document and folder management as required.


• Ensure training materials are documented and available to support new staff onboarding within Operations – Atlantic.  


• Data review, analysis, and consolidation.


• Performs miscellaneous job-related duties as assigned.


• Providing support to other teams within department as assigned.

QUALIFICATIONS

Education

• Post-secondary Education in Business Administration or equivalent work experience.

Experience

• 3+ years of experience in an office administration role.


• 3+ years of experience in process improvement or operational efficiency capacity.


• Excellent organizational skills, time management skills, and the ability to pivot to ever-changing priorities.

Knowledge/Competencies/Skills

• Proficiency in English and French. 


• Analytical, conceptual, problem solving and research skills to manage multiple initiatives and tasks of varying complexity, in accordance with deadlines and shifting priorities.


• Ability to work under pressure with minimal supervision.


• Detailed-oriented with strong oral and written communication skills.


• Proficient in Microsoft Office 365, including SharePoint, Teams, Visio, Word, Excel, PowerPoint and Jira.


• Excellent attention to detail, planning, and execution skills.


• Effective communications skills which can build relationships at all levels in the CM organizational structure.

WORKING CONDITIONS

• All CM employees work 40 hours per week, remotely from a home office environment.


• This role may require a flexible work schedule requiring occasional periods of extended working hours (evenings/weekends) to meet deadlines.  The normal working hours are Monday – Friday, 8:00 am – 5:00 pm or as agreed with your manager.


• This is a remote work position but only eligible to candidates located in Nova Scotia or New Brunswick communities.

PAY TRANSPARENCY

Expected Compensation: 

• An annual base salary in the range of $ 55,000 to $ 74,000.    

The salary range listed complies with the Ontario Employment Standards Act and reflects a potential base salary range for this role.  The actual salary offered will be determined within the range, and will depend on factors, such as the candidate’s unique qualifications, relevant experience, work location and expected contributions.   

Job Vacancy Reason 

This position is a current vacancy.  

Artificial Intelligence 

• AI is not used during our hiring processes.  

Applicant and Interviewee Communication 

• We thank all applicants for their interest. However, only those under consideration will be contacted. 

• Applicants who have been interviewed will be informed whether a hiring decision has been made within 45 days of their final interview. 

Record Retention  

• Job posting records and associated application forms will be retained for at least three years.  

ABOUT CIRCULAR MATERIALS

Circular Materials is a national not-for-profit producer responsibility organization (PRO) that supports producers in meeting their extended producer responsibility (EPR) obligations across Canada. Created by producers for producers, Circular Materials develops, implements, and supports effective and efficient recycling programs to advance innovation, deliver improved environmental outcomes and drive value across the recycling supply chain. Our full-service offerings include collection, management, promotion and education, and reporting.  

Together, we are advancing the circular economy where materials are collected, recycled, and can be returned to producers for use as recycled content in new products and packaging. As we develop enhanced recycling systems across Canada, we work to ensure more materials are looped into the circular economy, benefiting both people and the environment.  

Learn more at circularmaterials.ca.  

Circular Materials is an equal opportunity employer, seeking team members with a diversity of thought, skills, experiences, culture, and ethnicity to help us achieve our purpose of accelerating a circular economy for people and the planet. As a national organization operating across Canada, our goal is to build a workforce that reflects the diversity of the many provinces and territories where we do business.  

Our inclusive hiring practices aim to foster a culture where all employees feel a strong sense of belonging. We are proud of our recent diversity survey results which showed that:  

• 51% of Circular Materials employees identify as women. 

• 53% of Circular Materials employees identify as visible minorities. 

• 97% of employees believe Circular Materials fosters a strong sense of belonging for employees of all backgrounds.  

• 95% of employees recommend Circular Materials as an inclusive workplace.   

We welcome applications from candidates of all backgrounds, including women, Indigenous Peoples (First Nations, Inuit, and Métis), persons with disabilities, racialized individuals, and members of the 2SLGBTQIA+ community.  As part of our commitment to reconciliation, Circular Materials is working to advance Indigenous representation and partnerships within our organization and across our programs.  We acknowledge that Circular Materials operates on the traditional territories of diverse Indigenous Nations, and we recognize the importance of respecting Indigenous rights, governance, and contributions in the workplace and beyond. 

Circular Materials supports reasonable requests for accommodation in accordance with all applicable provincial accessibility standards. Requests for accommodation will be provided by Circular Materials through the recruitment and/or assessment processes, upon contacting [email protected]. This email is only used for accommodation requests.