Rental & Booking Coordinator, 12-Month Term

Salary :

$68,377.4 - 89,198.2 yearly

Company : City Of Beaumont

Job Type : Contract

Beaumont, Ab

Number of Applicants

000+

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Job Description - Rental & Booking Coordinator, 12-Month Term

The City of Beaumont is growing and so is our Recreation Services team! Our team is highly collaborative, professional, fun, and passionate about supporting the vision of a growing, vibrant, and spirited community. Beaumont’s location within the Edmonton Metropolitan Region, provides a variety of rewarding challenges and the opportunity to apply forward-thinking concepts to advance Beaumont’s vision.

The Beaumont Recreation Services Department is dedicated to providing vibrant and accessible outdoor and indoor recreational spaces for our community. We're seeking a Rental and Booking Coordinator to lead the allocation and booking of indoor and outdoor recreation facilities. This position plays a key leadership role in ensuring equitable access, effective facility utilization, and successful event coordination across City-owned recreation spaces. If you're passionate about enhancing recreational experiences and ensuring our community has equitable access to these spaces, we want you on our team!

What YOU’RE Responsible for:
Facility Allocation & Booking Leadership

Lead and implement the seasonal allocation process in accordance with City policies
Coordinate all sport surface and facility allocations
Develop procedures to monitor, track, and document facility usage
Analyze monthly, quarterly, and annual usage data and provide reporting
Conduct market comparisons and provide fee recommendations
Facilitate user group meetings and maintain positive working relationships
Maximize facility usage through effective scheduling and long-term planning
Promote equitable access for all community members
Provide day-to-day leadership and guidance to the Rental and Booking team

Customer Service & Event Coordination

Administer facility rental contracts and agreements
Review and coordinate special event applications and requirements
Liaise with Parks, Events, Communications, Guest Services, and other City departments
Resolve customer concerns and rental-related issues
Support the Manager in hosting user group meetings

User Group & Community Liaison

Serve as the primary contact for indoor and outdoor user groups
Coordinate special requests, resources, and accommodations
Ensure compliance with policies, procedures, and safety requirements
Collaborate with regional partners and provincial sport governing bodies

Leadership & Staff Support

Provide direction and oversight of seasonal allocation planning
Support performance planning, staff development, and training
Monitor team performance and provide ongoing feedback
Contribute to work planning and continuous improvement initiatives
Other duties as assigned

What YOU Bring:

Certificate or Diploma in Recreation or related field
3+ year's experience in customer service
2+ year's experience working in Recreation or related field
1+ years working with user groups or nonprofit organizations
An understanding of facility allocation practices
Experience supervising or providing leadership to staff
Strong computer skills
Strong interpersonal, conflict resolution and communication skills
Experience using bookings and events software
Equivalencies may be considered

Asset:

Experience using Intelligenz software

What WE Offer:

A salary range of $68,377.40 - $89,198.20 per annum (based on experience and qualifications)
Membership to the Beaumont Sport and Recreation Centre
35-hour work week (some evening and weekend work may be required)
Hybrid work arrangement
And an amazing team to work with!!

If you meet these qualifications, please submit your cover letter and resume as one document by 9:00 AM on March 5, 2026.

The City of Beaumont is an inclusive and equal opportunity employer. We value the diversity of the people we hire and serve. This means fostering a workplace in which individual differences are recognized, appreciated, and respected. Any persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected]

Information For Applicants:

Applications can be submitted via our online recruiting system only. If you have any difficulties, please reach out to our HR department.
We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.
Final candidates for this position will be required to undergo pre-employment screening, including reference checks, education verification, and a criminal record check.

Original job Rental & Booking Coordinator, 12-Month Term posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.

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Rental & Booking Coordinator, 12-Month Term

Job Description - Rental & Booking Coordinator, 12-Month Term

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