RQ00540 - Business Analyst - Intermediate

The Leasing Senior Analyst is responsible for reviewing and managing the Agency lease portfolio to ensure it is in line with the Agency’s Realty Strategy and the Management Board of Cabinet Realty Directive.  

Must Haves:

• Ability to read, review and summarize different types of reports and legal documents; including leases, real estate analysis, business cases
  


• Minimum of 3 years of experience in lease administration, property management or commercial real estate preferably within a corporate environment
  


• Proficient in reading with attention to detail and ability to communicate effectively
  


• Strong interpersonal skills with the ability to work well across different working styles
  

Skill Requirements:

• Post\-secondary education in business, finance, accounting or related field
  


• Minimum of 3 years of experience in lease administration, property management or commercial real estate preferably within a corporate environment
  


• Proficient in reading and interpreting commercial leases
  


• Strong understanding of lease agreements, contract law and lease accounting principles
  


• Working knowledge of government, Infrastructure Ontario and MOH policies, processes and legislation affecting facilities administration
  


• Knowledge of relevant legislation including but not limited to the Ontario Building code, Fire Code, Occupational Health and Safety Act and Accessibility for Ontarians with Disabilities Act
  


• Excellent understanding of current industry practices, trends and requirements
  


• Excellent negotiation, communication and interpersonal skills
  


• Strong analytical skills with attention to detail
  


• Motivated and results driven with a proactive approach
  


• Ability to prioritize tasks, manage multiple projects simultaneously and meet deadlines
  


• Detail oriented with a high level of accuracy in data entry and documentation
  


• Self\-motivated and able to work independently with minimal supervision
  


• Proficiency in Microsoft Office Suite, particularly Excel, PowerPoint and working knowledge in SharePoint
  


• Knowledge of lease administration software or databases is an asset
  


• Excellent verbal and written communication skills to work effectively with a wide range of internal and external stakeholders
  


• Accountable for achieving and maintaining excellence in customer service interacting with staff and external customers
  


• Manages multiple priorities with changing circumstances and priorities 
  


• Balances competing interests and goals from internal and external stakeholders
  


• Analyzes information from a variety of sources including information systems/databases, reports, and industry trends 
  

Evaluation Criteria:

• Minimum of 3 years of experience in lease administration, property management or commercial real estate preferably within a corporate environment. 30%
  


• Strong understanding and interpretation of lease agreements, contract law and lease accounting principles. 35%
  


• Proficient in reading with attention to detail and ability to communicate effectively. 25%
  


• Familiarity with relevant legislation and the ability to locate and interpret it including, but not limited to, the Ontario Building Code, Fire Code, Occupational Health and Safety Act, and the Accessibility for Ontarians with Disabilities Act. 5%
  


• Strong interpersonal skills with the ability to work well across different working styles. 5%
  

Requirements

Responsibilities include, but are not limited to:

• Review real estate leases across multiple locations within the province.
  


• Work with Infrastructure Ontario to conduct thorough lease portfolio analysis to identify potential risks, opportunities and cost saving measures.
  


• Collaborate with internal teams to ensure lease agreements align with business objectives, regulatory requirements and the organization realty strategy.
  


• Maintain accurate lease databases and documentation including original leases, amendments and renewals.
  


• Monitor lease expiration dates and proactively manage lease renewals, terminations and extensions.
  


• Provide regular reports and updates to management on leasing activities and portfolio metrics.
  


• Prepare leasing briefing notes and documents for execution by senior management.
  


• Provide regular and ad hoc reports and updates to the Organization leadership.
  


• Work with the finance department to ensure lease payments are accurate and Audited Financial Statements accurately reflect future lease commitments.
  


• Ensure compliance with Management Board of Cabinet Realty Directive
  


• Maintain data and accuracy of rent reconciliations.
  


• Reconcile Infrastructure Ontario invoices to ensure accuracy.
  

Must Haves: 

• 3+ years experience Ability to read, review and summarize different types of reports and legal documents; including leases, real estate analysis, business cases 
  


• Minimum of 3 years of experience in lease administration, property management or commercial real estate preferably within a corporate environment