Scheduling Officer

 About Bow Valley College 

Bow Valley College is the largest college in the Calgary area, with over 15,000 students. We open doors to in-demand jobs across Canada. Our graduates contribute to the economy and community through careers in business, entertainment arts, technology, health care, social services, and more.

We are proud to be named one of Alberta’s Top 80 employers and one of Canada’s Top 50 research colleges. Our innovative applied research, focused on health and health technology, educational technology, and social innovation, is helping shape the future of college education. Learn more about the opportunities we create for students, employees, and our province at bowvalleycollege.ca. 

Bow Valley College is seeking a detail-oriented and proactive Academic & Faculty Scheduling Coordinator to support the efficient and effective delivery of Health programs. This pivotal role is responsible for coordinating academic scheduling and faculty workload planning, ensuring a seamless experience for students, faculty, and staff across the School of Health and Wellness.

Reporting to the Associate Dean, this position plays a vital role in developing, managing, and maintaining course and faculty schedules each semester. Key responsibilities include monitoring enrolment data to determine course section needs, entering course information into internal systems such as DCU, managing cross-listing, coordinating off-site schedules, and facilitating exam and assessment planning. The Coordinator also prepares loading sheets, intake reports, and submits offering data for online course shell creation. The goal is to ensure accurate, student-focused, and operationally sound scheduling across all program areas.

In addition to academic scheduling, the role oversees annual faculty workload planning in collaboration with Program Chairs and the Associate Dean. This includes assigning faculty to courses, monitoring vacation coverage, and coordinating replacement staff due to short-term leaves, ensuring credential and program alignment. The Coordinator also supports onboarding of new casual instructors, providing orientation, requesting system access, and offering training on timesheet procedures. Furthermore, the position ensures timely review and submission of faculty timesheets and participates in organizing professional development and clinical orientation events.

The ideal candidate will have a minimum of a diploma (Bachelor’s degree preferred) and at least two years of directly related experience, ideally in an educational or post-secondary environment. A strong knowledge of college scheduling practices, student information systems, and academic resource planning is essential. The successful candidate will demonstrate excellent organizational, analytical, communication, and customer service skills. Proficiency in spreadsheet and word processing software is required, along with the ability to learn and adapt to new technologies quickly.

This position requires sound decision-making skills, particularly in high-pressure or time-sensitive situations, and the ability to resolve conflicts in a fair and professional manner. Familiarity with the BVC Faculty Agreement is considered an asset.

The following certifications or checks may be required depending on program-specific needs:
☐ Police Information Check
☐ Police Information Check including Vulnerable Sector
☐ Other (please specify, if applicable)
☐ Ability to travel

At Bow Valley College, we are committed to fostering a learning environment that promotes respect, collaboration, and innovation. If you are passionate about education, operations coordination, and making a positive impact in the student learning experience, we encourage you to apply.

This opening is a temporary position. Please note all successful candidates will be required to provide copies of government issued identification and proof of educational qualifications upon hire and may be required to provide an enhanced police information check.

Diversity and Inclusion Commitment

Bow Valley College is strongly committed to fostering diversity and inclusion within our community. We welcome applications from qualified candidates who would contribute to the further diversification of our employees including, but not limited to, visible minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation or gender identity.