Account Coordinator

Aasman (AAS) is a full service brand communications agency providing integrated communications solutions of all kinds to our clients, from brand clarification to identity systems, media planning, developing and producing advertising campaigns, marketing and communication materials, display materials and web design and development.

Our in-house services encompass the full range of agency activities, including strategic planning, project management, media planning and placement, creative development, content generation, production, impact measurement and analysis. We work with freelance writers, photographers and other content providers on an as-needed basis. On larger projects, we partner with market research consultants and member agencies of our Trans-Canada Advertising Agency Network.

Job Summary

Reporting to the Director of Client Services, the Account Coordinator manages client projects with Account Managers in terms of service and product quality, budgets and relationships with clients in order to deliver on their needs and requirements, on time and on budget.

Main Duties • Oversee and coordinate account administrative procedures and review, evaluate and ensure implementation of new procedures.
• Coordinate and plan for project requirements, such as supplies, forms, print, and production services.
• Conduct analyses and oversee administrative operations related to budgeting, contracting and project planning and other coordination processes.
• Assist in preparation of project budget and review budgetary controls.
• Assemble data and prepare periodic and special reports, background information, reporting and analyses as needed by account managers in development of briefs, etc.
• Provides administrative assistance and coordination to account managers on day-
to-day client activities, including responding to client phone calls, emails, handling mail/packages, production and creative deadlines, media placements, etc., to
ensure continued progress of client workflow.
• Provides input in planning stages as requested by account managers. Assists in mailings, processing final copy, agendas, client reports, proposals, correspondence,
and other materials related to account service, and preparing the above for client presentations.
• Handles and maintains digital and hard copy files on all client activities, their competitors, and their industries; maintains client correspondence file, approvals,
copy, forms/documents, supplies for daily processing and tracking of account service work, etc.
• Handles and maintains client reference notebooks and/or digital archives for all assigned accounts, detailing past work and work-in-progress, and all pertinent information needed for accurate proofreading and meeting of client standards.
• By account manager request, takes notes at meetings, prepares, and distributes contact reports (call reports), etc.
• Establish work priorities, ensures all media and projects proceed according to plan and deadlines
• Reviews copy, artwork, agency and printers’ proofs as requested; sees that all work completes the standard agency approval process before being reviewed by clients or turned over to suppliers. Employment Requirements: • Completion of secondary school is required.
• Experience in a senior clerical or executive secretarial position related to office administration is usually required