Accounting Clerk - Finance

POSITION NOTES: 35 hours per week - 12 months Continuing TITLE: ACCOUNTING CLERK DEPARTMENT: Finance REPORTS TO: Director of Finance or Designate Summary With minimal direction the Accounting Clerk performs accounting and clerical duties. He/she works cooperatively with other employees and the public. DUTIES Inputs and retrieves data on the computer relating to invoice payment, general ledger and supplier master lists. Processes invoices by checking calculations, coding, calculating batch totals, sorting invoices and matching invoices to on-line receiving, remittances and supplier statements. Initiates cheque run and processes cheques for distribution. Answers enquiries and relays messages to and from staff and suppliers using telephone, computer, mail, facsimile, or in person. Monitors budgets and outstanding purchase orders. Files and maintains a variety of materials such as invoices, supplier statements and correspondence. Reconciles accounts payable statements. Reconciles bank statements and resolves discrepancies. Processes and reconciles cash receipts and prepares bank deposit. Keyboards and composes a variety of materials including correspondence and memoranda. Participates in special projects as requested by the supervisor. Provides input into stream-lining of accounting procedures. Duplicates, sorts, collates and staples materials. Performs other clerical or emergent duties. Required Knowledge, Ability, Skills Grade 12 diploma or equivalent. Completion of a 2 year program (60 credits) equivalent to the CNC Accounting and Finance diploma program Three years of specific experience or three to five years of related experience. Intermediate level bookkeeping skills. Basic knowledge of data base computer functions. Detailed knowledge of office procedures. Detailed knowledge of accounting principles and practices. Keyboarding skills of 50 words per minute or proof of competency in keyboarding skills. Proficient in numeric keypad skills. Knowledge of Business English, punctuation, spelling and Business Math. Ability to use courtesy and tact in the explanation of and discussion of information in contacts with public, parents, staff and students. Ability to maintain confidentiality. Ability to perform individually and as part of a team. Ability to effectively communicate both verbally and in writing. Ability to plan and schedule work and organize the workload effectively. Ability to work with constant interruptions. Ability to maintain close attention to detail for periods of sustained duration and to meet deadlines. TOOLS AND EQUIPMENT USED Computer, photocopier, telephone, facsimile machine, typewriter, paper shredder, microfiche reader, cheque writers, answering machine, calculator and other office related equipment. Physical Abilities Sufficient vision to operate computer. Fundamental ability to operate office equipment. Manual dexterity. If you encounter a problem with the application process, please contact the help line at Make a Future or alternately, Helen Schlick, Human Resources Advisor at [email protected] or call . Please note: All applications with relevant documentation must be made through Make A Future for consideration for the position. **Only candidates that are shortlisted for an interview will be contacted**