Assistant Manager, Receivables

Date Posted: 06/02/2024
Req ID: 37581
Faculty/Division: Office of the Chief Financial Officer
Department: Student Accounts
Campus: St. George (Downtown Toronto)

Description:

About us:

Financial Services is a department within the Chief Financial Officer portfolio. The University’s decentralized management model places financial management responsibility within every division of the University as well as within Financial Services. The academic goals and objectives of the University are supported through excellent financial management and effective and appropriate use of all financial resources.

Within Financial Services, the Student Receivables & General Accounting Office is responsible for policies, procedures and processes for both student and general accounting; oversight and supervision of the University’s student and student financial systems; administration and accounting for the University’s pension and benefit plans; preparation of schedules for the University’s annual financial statements; and special ad-hoc projects.

The busy office works with both central and divisional offices across the University and external groups such as banks, collection agencies, actuaries and government agencies. 

Your opportunity:

Under the general direction of the Manager, Student Receivables and General Accounting, the Assistant Manager, Receivables is responsible for coordinating the accounting, collection and refunding of student fees (academic, incidental, ancillary and residence) for the University and supervises the University’s general accounts receivable function as well as the Financial Services Department’s cashier function. 

The incumbent oversees the daily operation of the high-volume Student Receivables, General Receivables, and Cashiers offices, providing support to various divisions across the University’s three campuses and affiliated colleges as well as external stakeholders such as customers, students, government agencies, sponsors, banks and collection agencies. He/she performs a variety of complex analyses relating to the information flow between the student information system (ROSI) and the financial information systems (FIS). In addition, he/she prepares a variety of reports and provides auditable data and schedules relating to receivables (student and general).

The incumbent is responsible for account reconciliation, identifying and resolving financial discrepancies, recording accounting entries, and verifying the accuracy and completeness of information on ROSI/FICA/FIS.

The Assistant Manager, Receivables is also involved in special enhancement projects for the Receivables portfolio.

Your responsibilities will include:

• Overseeing the daily operation of the Student Receivables, General Receivables and Cashiers Office 
• Liaising with various divisional groups across the University to identify and resolve issues, develop and implement process enhancements, and provide support
• Coordinating the annual reporting of student tax slips for the University and its affiliated colleges
• Monitoring the monthly financial position of student and general A/R, clearing accounts and deposits, award rejects, and unidentified payments
• Overseeing the work and responsibilities of the A/R staff and coordinating assistance to the Accounts Receivable Administrator during peak periods.
• Preparing financial reports of receivables including reconciliations to the general ledger and periodic aging reports. 
• Ensuring frequent follow up with departments and customers on large outstanding balances ensuring aged invoices are either written off (charged back to departments) or settled immediately in accordance with University financial guidelines.
• Prepares and issues tax receipts for ICS customers. 
• Presenting recommendations and hosting knowledge sharing sessions to various departments within the University
• Participating in Special Projects for the Receivables portfolio 

Essential Qualifications:

 
• University degree and a professional accounting designation from a recognized professional accounting program (i.e. CGA, CMA, CPA, CA) or an equivalent combination of education and experience.
• Minimum of six years of accounting experience in higher education or large public sector organization.
• Knowledge of the University’s financial procedures and guidelines and student policies
• Demonstrated related experience with U of T's Administrative Management System (e.g. FIS), or equivalent systems.
• Experience maintaining and organizing administrative and financial records.
• Proficient with Microsoft Office (Excel, Word, SharePoint, Teams and Outlook).
• Demonstrated high level of organization and attention to detail and ability to maintain accuracy under pressure of deadlines
• Demonstrated ability to exercise tact, good judgment and diplomacy

Assets (Nonessential):

 
• Related experience in a university environment or higher educational institution
• Previous experience in a high-volume processing environment
• Knowledge of Student Information System (ROSI) 

To be successful in this role you will be:

• Meticulous
• Accountable
• Detail Oriented
• Efficient
• Organized
• Problem solver
• Responsible
• Multi-tasker

 

Closing Date: 06/11/2024, 11:59PM ET
Employee Group: Salaried
Appointment Type : Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  PM 4 -- Hiring Zone: $102,763 - $119,892 -- Broadband Salary Range: $102,763 - $171,273
Job Category: Finance/Budget/Planning/Audit