Clerk V Accounts Payable

The Accounts Payable Clerk determines the tax status of goods purchased, codes invoices to General Ledger accounts and handles the general office routines and correspondence. Pay invoices, batches suppliers' invoices and enters them into the computer system, reconciles suppliers' statements. Communicates with suppliers and other hospital departments to maintain efficient processing of invoices.

What you'll do:

• Process invoices in a multi-fund environment, check coding to ensure that invoices are paid from the correct fund.
• Match invoices to purchase orders, packing lists, verifies mathematical accuracy and prioritize documents received in order to meet scheduled deadline dates.
• Schedule, edit and print cheques to suppliers as required.
• Reconcile suppliers' statements.
• Ensure that all suppliers' invoices have vendor number, purchase order number, invoice number, and general ledger account number and are authorized for payment in accordance with the established policies and procedures.
• Attend to all correspondence relating to accounts payable including, but not limited to, unpaid invoices and auditors' confirmations.
• Identify tax status of suppliers' invoices using reference material provided.
• Allocate invoices to appropriate general ledger accounts.
• Prepare quick pay invoices into batches and inputs same into computer as required.
• Sort suppliers' invoices into alphabetical order, batches and inputs them into the computer system.
• File invoices and supplier correspondence to facilitate the matching and processing functions.
• Perform other related duties as required.

What you bring:

• Grade 12, successful completion of a recognized accounting course and two years’ recent related experience or an equivalent combination of education, training and experience.
• Ability to keyboard at 45 wpm.

You can:

• Communicate effectively, both verbally and in writing.
• Deal with others effectively.
• Physically carry out the duties of the position.
• Organize work.
• Operate related equipment.

If this sounds like a good fit, please apply

About Us

The Provincial Health Services Authority (PHSA) provides specialized health services to British Columbians, including cancer care, organ transplantation, pediatrics, emergency services, mental health and substance use services. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. Learn more about PHSA and our programs:

We hire on the basis of merit and encourage all qualified applicants to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, backgrounds and experiences. We strive to create a safe and welcoming environment where everyone can come to work and be their best, authentic self.

Privacy Policy

Provincial Health Services Authority (PHSA) respects your right to privacy and takes seriously its responsibilities regarding the collection, use and disclosure of your personal information. Personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act of BC, section 26 (c). The personal information that we collect from you or about you when applying for a job with PHSA will be used to assess your qualifications and suitability as a potential employee of PHSA, as well as for the purposes of recruitment and onboarding. We may also collect and use additional personal information provided by you or your references in the course of the evaluation and hiring process that will become part of your employment file if you are a successful candidate

Your contact information, education and experience, desired job location and pay information, eligibility and availability, core skills, job functions, getting to know you responses, resumes, cover letters, references, pre-screening questionnaire responses and job application history is recorded in PHSA’s third-party applicant tracking system (“Brainhunter”)in Canada indefinitely and will be shared with our staff on a “need to know” basis. If you require access to your data, PHSA can provide a printout of your data and job application history. We do not sell or rent the information you provide to us to third parties. However, we do contract with a service provider to assist us in maintaining and managing our databases and to communicate with job applicants. We do not authorize this third party to make any other use of your information.

The service provider (“Brainhunter”) allows the option for you to delete your account after signing into the system. Before deletion you are advised with a warning. Your record is permanently purged / deleted from the respective site and the record will not be available in any searches. The job will have only the respective application information that you made previously

To view the third party vendor privacy policy please refer

Your information is protected using technical and administrative security measures to reduce the risks of loss, misuse, unauthorized access, disclosure and alteration. Some of the safeguards used are firewalls, intrusion detection, physical access controls to our data centres, and information access authorization controls

Personal information will be used by authorized staff only to fulfil the purpose for which it was originally collected or for a use consistent with that purpose. We do not disclose your personal information to other public bodies, third parties or individuals except as required or authorized by law or with your consent. View our PHSA Privacy Policy for more information

If you have any questions about the management of your personal information during the recruitment process, please contact the Talent Acquisition team at , toll free or #260 – 1770 West 7th Avenue, Vancouver BC, V6J 4Y6. You may also contact External Recruitment at *******@phsa.ca