Commercial Receivable Specialist

Department Vice-President Finance & Administration - Shared Services Finance Services Salary range $56,040.79 to $76,820.84 Hours per week 35 Grade 9 Posted date June 7, 2024 Closing date June 28, 2024 Position Type Full Time - Operating Funded This posting will be used to fill two roles. This position is a part of the Non-Academic Staff Association (NASA). This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits . Location - Work primarily takes place at Enterprise Square, Edmonton Working at the University of Alberta The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community. The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to more than 14,000 faculty and staff, over 40,000 students and 260,000 alumni worldwide. Your work will have a meaningful influence on a fascinating cross-section of people -- from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more . Working for Shared Services Our vision is a close-knit community of smart, approachable people who collaborate, exchange knowledge and identify solutions. Our team of experts solve problems by collaborating with Centres of Expertise, faculty and staff in order to see the whole end-to-end process and find a solution that works for the entire community. We will provide advice, guidance and leadership in process, quality and accuracy. Shared Services is a continuously growing, highly educated, integrated team that provides service excellence in delivering and innovating the diverse catalogue of services we are responsible for. Ultimately, we create a human, positive experience when it comes to problem solving. The staff who are joining Shared Services can expect to feel empowered in the service they provide and look to grow their careers with critical thinking, relationship building and ongoing learning opportunities. Working as a Commercial Receivable Specialist The Receivable Specialist is accountable for the efficiency, integrity, and compliance of all billings, collections and revenue mapping for the University of Alberta. The Receivable Specialist is responsible for assisting the Supervisor and Manager to ensure all critical issues are identified and addressed to help the University meet its goals. The Specialist must work with the Office of the Registrar, Billing and Collection’s Supervisor and Manager, along with the internal team to understand and foster business relationships with external third parties. The Specialist will promote an excellent client service experience that is in alignment with the Shared Services model and vision, while ensuring process accuracy and efficiency within university policies, procedures, collective agreements/ terms and conditions and applicable legislation. Duties Reporting to the Supervisor, the incumbent will be responsible for:

• Reconciliation daily of the cashier system, AR system and GL transactions; reconciliation of transactions to confirm allocation of revenue to appropriate accounts, as well as tracking student account balances within student receivables. Confirm the upload and posting of all financial data to the general ledger and within the AR sub-ledger.
• Reconciliation of all incoming payments and clearing accounts. Complete revenue account adjustments, allocating revenue appropriately, ultimately affecting the Financial Statements.
• Reconcile payments processed online and by the Office of the Registrar.
• Complete adjustments and journal entries within the student sub-ledger and possibly the General Ledger.
• Manage the interface payment process; departmental emergency and bursary forms.
• Administer the T4A program; gather, reconcile and complete the production file for the T4A’s for the Undergraduate Student Award recipients within the Canada Revenue Agency (CRA) portal. Ensure accurate and complete student information, and CRA deadlines are met. Security access required. Contact CRA for any updates or changes to the file format or information.
• Manage all incoming tickets related to Cashier and Accounts Receivables from Shared Services and Google chat.
• Complete the Bank Reconciliation for the online merchant account, reconciling the third-party system to the bank account entries. Allocate revenue to the Faculty/Department GL accounts along with GST and service charges.
• Manage the collection process for Continuing Education; Identify and contact students regarding collections of unpaid tuition fees; approve payments and payment plans third party sponsorship.
• Manage all financial activities to comply with Public Sector Accounting Standards (PSAS) and University Policies (UAPPOL). Any material misstatements will lead to inaccurate financial statements for the University.
• Ultimately, work with the Supervisor and Manager of Billing and Collections.
• Administer PCI compliance; track the distribution and return of POS credit card terminals. Ensure appropriate training and security are provided.
• Perform other assigned duties as instructed by the supervisor and the manager.
• As a business subject matter expert, conduct User Acceptance Testing (UAT) for any type of system development related to Billing and Collections, as well as system development related to incoming payments and collections. Ensure data integrity and incorporate changes into business processes, departmental policies and procedures along with the University Student Calendar and work in other areas of Billing and Collections and provide support and back up when necessary.

Minimum Qualifications

• The position requires someone with a Business/Accounting Certificate.
• A minimum of 3 years’ experience to perform all the tasks involve and understand the various aspects of the job.
• Experienced in Moneris credit card payments/refunds/ starting & ending accounts.
• Good working knowledge of computerized accounting systems (PeopleSoft- Financials, PeopleSoft- Campus Solutions; Students Receivable & Cashier).
• Intermediate to advanced knowledge of MS Office and Google Applications
• There must be a clear understanding of the University of Alberta’s FOIPP policy and how this influences this position and the service delivery that is required.
• Computing literacy (hardware & software); must be self-motivated; willing to work independently within the context of the section’s objectives.
• This position requires strong interpersonal skills to work in a team environment, must have diplomacy and client focused skills. Must be flexible, be able to multitask, and adapt to organizational changes.

Preferred Qualifications

• Having a Bachelor’s degree in business/accounting is an asset.
• Experienced in compliance with Public Sector Accounting Standards
• Familiar with Student Loan Program requirements
• Knowledgeable of the Guidelines on Third Party Sponsorship
• Understanding of the University Calendar and how it sets payment deadlines
• Experienced in compliance with University Policies (UAPPOL & Financial Guide related to revenue processing, cash, tax, donations, etc.)

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted. The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply. Note: This opportunity will be available until midnight June 28, 2024, Edmonton, Alberta local time.

In your application, please refer to myScience.org and reference  JobID 2900725 .