Expat Payroll Specialist

An international mining company with head office in Vancouver has a great opportunity for Expat Payroll Specialist to joint their team.

You will be reporting to the Manager, Payrolls, be responsible for accurate and timely payrolls processing and tax administration and reporting for all international jurisdictions including but not limited to Africa, and Europe , but also acting as backup for the same for Canada and US.

This role involves supporting the payroll team in handing director fees, taxable benefits, stock options and other equities, payroll accounting entries, third-party payments, accruals, and tax year-ends.

This position will also conduct the initial research on tax and associated implications with regards to global mobility and jurisdictional compliance, working collaboratively within the payroll team to support payroll-related matters. This position requires cooperation with third-party provider(s) that assist the company with tax calculations in various foreign jurisdictions.

  This is hybrid position.

  Responsibilities  

• Prepare and manage expatriate end-to-end payrolls including associated reporting;
• Ensure accurate and timely payroll processing, taxable benefits and incentives are recorded and verified, taxes are deducted and remitted appropriately, journal entries balance, and payments are processed on time;
• Extract timesheets and review work hours for completeness and accuracy ensuring that hours are categorized and allocated to correct cost centers;
• Prepare semi-monthly/monthly journal entries, reconcile payroll and benefits related to general ledger accounts;
• Prepare and verify statements of earnings for employees, indicating gross and net earnings and deductions;
• Research, coordinate, and implement payroll requirements for expatriate payrolls in new employment tax jurisdictions and handle process and system improvements as needed;
• Coordinate year-end payroll processes, including but not limited to tax reporting, annual statements, and compliance filings for each country that we manage payroll for;
• Assist the Payroll Manager with developing and implementing payroll policies, procedures and controls to ensure accuracy, compliance, data security and confidentiality;
• Assist with payroll system enhancements and implementations, upgrades, and integrations to improve efficiency and accuracy;
• Stay updated with industry best practices and emerging trends in global payroll management;
• Collaborate with HR and Accounting teams, and external advisors to support global mobility functions and ensure jurisdictional compliance for payroll and benefits;
• Respond to payroll related employee enquiries and communications and escalate when required;
• Reconciliation of payroll-related accounts including but not limited to benefits reconciliation, stock options and year-end reconciliations;
• Assist with internal and external audits and SOX compliance and propose corrective actions;
• Participate in periodic remuneration surveys, assist in the preparation of payroll budgets and accruals, and oversee the implementation of approved budgets when required;
• Cross-train payroll team members, focusing on knowledge transfer and professional development, particularly for changes to regulatory requirements and emerging best practices;
• Act as a backup for Payroll and Benefits Supervisor and Senior Payroll Administrator for vacation coverage;
• Ensure adherence to all company and payroll-related policies and procedures, and applicable tax laws;
• Take on ad hoc projects based on business needs; and
• Perform other duties as required in support of Company objectives.

  Requirements

• Bachelor’s degree in finance, accounting or tax from a reputable post-secondary program;
• CPM Designation from the National Payroll Institute;
• Minimum five years of proven experience as a Payroll Specialist or similar role, with a focus on managing payroll operations across multiple jurisdictions and regions;
• Experience working with international payroll service providers and managing relationships with external vendors;
• Advanced level working knowledge of Microsoft Office Suite, particularly Excel skills including the ability to generate detailed reports;
• Strong team spirit with collaborative and collective approach when it comes to “knowledge sharing”, experience working in matrix/complex/fast-paced environments and international settings is required;
• Committed to life-long learning and professional improvement;
• Excellent attention to detail and accuracy in processing complex payroll scenarios across different jurisdictions with customer service focused;
• Strong analytical and problem-solving skills to handle complex payroll calculations and reconciliations;
• Able to prioritize, adapt, and manage multiple priorities while adhering to strict deadlines;
• Strong written and verbal communication skills to communicate professionally with both internal and external stakeholders;
• Able to work independently under minimum supervision;
• Ability to understand/maintain confidentiality, strong work ethics, with a team-player mindset are imperative attributes.

 The compensation is CAD $95,000 – 110,000 per annum plus bonus.  Other benefits also include matching RRSP and wellness compensation that is paid at the beginning of the year after probation.

Please send your resume to for this fabulous opportunity.