Finance Clerk, Billing & Accounts Receivable

Position at VON Canada

Requisition Details:

Employment Status: Regular, Full Time (1.0 FTE)
Program Name: Billing & Accounts Receivable
Number of Hours Bi-Weekly: 75
Work Schedule: Days
On Call: No This is currently a remote working position, and is subject to change post-COVID restrictions. About us: VON provides home and community care to more than 10,000 people every day in Ontario and Nova Scotia. As a registered charity and not-for-profit, our organization is all about the difference we can make in people’s lives. Working at VON is more than just a job, it is a career that impacts how Canadians live.

Job Summary:

The Finance Clerk - Billing and Accounts Receivable is responsible for accounting functions which includes accounts payable, billing and accounts receivable, finance administration, general accounting, and banking and treasury. This position is specific to Billing and Accounts Receivable 

Key Responsibilities:

Accounts Payable (AP)

• Completes accounts payable vendor set-up into SAP.
  Processes accounts payable invoices and cheque requests, ensures proper approvals, supporting documentation and general ledger coding.
• Accurately records payments and invoices into accounting software (SAP).
• Maintains vendor files both in electronic and hard copies.
• Ensures the AP transactional data is accurate and entered in a timely manner to achieve the timelines established for the monthly financial statements.

Accounts Receivable (AR)

• Completes accounts receivable billing batch calculations and uploads into SAP.
• Processes Homecare LHIN billings and reconciles the payments (Ontario region).
• Prepares customer invoices and applies accounts receivable payments received to customer accounts in SAP.
• Prepares bank deposits.
• Ensures the AR transactional data is accurate and entered in a timely manner to achieve the timelines established for the preparation of monthly financial statements.
• Produces monthly aged AR reports for sites and provides assistance in collections process.
• Monitors AR balances and conducts collection procedures, where appropriate including sending customer statements of account and collection letters, calling customers and responding to customer inquiries
  
• Determines uncollectable accounts and recommends write-offs to Finance Manager

General accounting and reporting

• Supports the preparation of bank account and balance sheet account reconciliations.
• Prepares the weekly Key Performance Indicator (KPI) statistical reports.
• Ensures accurate and timely preparation of financial reports on a monthly basis for financial analysis and management requirements.
• Assists with other finance duties as required, including preparation of annual budget and audit requirements.
• Ensures the General Ledger (GL) transactional data is accurate and entered in a timely manner to achieve the timelines established for the monthly financial statements.

Administration

• Performs office administrative duties related to leases, credit cards, telecommunication equipment and expense claims as required. Attends monthly finance team meetings to support team priorities.
  
• Undertakes special projects and other accounting and administrative responsibilities as assigned.

External and Internal Relationships:

• Interacts regularly with internal staff, volunteers, managers, and CSS Managers.
• Works collaboratively with the finance leadership team to support the business objectives.
• Develops and maintains customer centric relationships with vendors or customers.

Education, Designations and Experience:

• Post-secondary education in accounting, business or related field.
• Minimum of 1 year of professional experience in the AR, AP or general accounting.
• Knowledge of SAP and COGNOs is considered an asset.

Skill Requirements:

• Proficiency in Windows OS and MS Office Suite programs (particularly Excel).
• Ability to work as part of a team as well as to work independently.
• Strong attention to detail and accuracy.
• Commitment to achieving results and meeting deadlines.
• Excellent oral and written communication skills.
• Demonstrated commitment to working in an environment with high confidentiality and discretion.
• Strong organizational skills with an ability to prioritize, multi-task and handle competing deadlines.
• Ability to exercise initiative, tact, discretion and judgment; ability to deal effectively with people and work under pressure.
• Strong customer service skills.
• Ability to adapt and embrace change in accounting processes

Other:

• A current and original copy of a satisfactory Criminal Records Check required.
• A Vulnerable Sector Search and/or Child Abuse Registry Check may be required.
• The use of Personal Protective Equipment (PPE) may be required

VON Canada is committed to meeting the needs of persons with disabilities and to providing accessibility accommodations for candidates who require them. If you are in need of accessibility support, please visit our website at for further details.

VON Canada is committed to embracing and celebrating equity, diversity, and inclusion (EDI) as fundamental to living out our values of Respect, Compassion, and Excellence in all that we do.