Office Clerk

Company : IWK Health 

Req ID: 179151  
Department/Program: Corporate Transactions & Treasury , Corporate Transactions & Treasury  
Location:   Halifax
Type of Employment: Temporary   Hourly FT short-assignment (100%FTE) until 30 August 2024x 3position(s)
  Start Date: ASAP
Union Status:   Non-union , Management/Non Union Bargaining Unit
Compensation: $17.549 - $21.9364  /hour
Closing Date : 24 April 2024 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults, and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers, a nd learners at sites across Nova Scotia . People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values , and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families, and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportion of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination but have more work to do to build that trust, acknowledge our biases, and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

Reporting to the Managers of Corporate Transactions & Treasury, Procurement, General Accounting & Capital, Budgets, Analytics, and Internal Controls the Office Clerk provides analytical and operational support to various departments ensuring processes and system technology is efficient and working to support key interested parties, customers, vendors, and employees.

The Office Clerk is responsible for, but not limited to:
• Data entry, and analysis
• Filing, organizing, and maintaining filing systems
• Assisting with processing invoices, reconciling, and follow-up
• Assisting with financial reporting, reconciliation, and presentation of reports
• Handling routine corresponds related to financial matters
• Assistance with compliance tasks
• Collaborating with other departments or teams 

Hours of Work

Monday - Friday; 37.5 hours 

Your Qualifications

• Minimum High School Diploma or G.E.D. required.
• Currently enrolled in a bachelor's or master's program in finance, accounting, or a related field preferred
• Experience in a healthcare/clinical setting is considered an asset.
• Understanding and knowledge of Generally Accepted Accounting Principles (GAAP) and Public Sector Accounting Standards (PSAS) is considered an asset.
• Knowledge of financial accounting and computing (e.g., SAP & MEDITECH) systems considered an asset.
• A commitment to focusing on a culture that provides customer service above and beyond what is expected.
• Excellent communication skills, both verbal and written, including strong presentation skills.
• Effective work practice - accountable, dependable, flexible, persevering, sets goals and meets deadlines, results-oriented.
• Effective research and analytical thinking skills.
• Analytical skills and attention to detail.
• Strong organizational and prioritization skills.
• Must actively pursue opportunities to deliver an enhanced client experience through structural, policy, and reporting innovations.
• Demonstrated self-starter, decision-maker, and problem solver. 
• Understands and anticipates the impact of decisions system and province wide.
• Ensures customer and client confidentiality.
• Proficiency with Microsoft computer applications, with moderate to advanced Microsoft Excel skills.
• A commitment to focusing on a culture that provides customer service above and beyond what is expected.
• Ability to prioritize and manage multiple priorities with different key interest groups.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Management/Non Union   bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units, or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

I f you are an employee of IWK Health , please apply through the internal careers page to ensure you are flagged as an internal applicant.