Records Analyst

Competition # : 42842Department: Municipal Affairs and HousingLocation: HALIFAXType of Employment: PermanentUnion Status: NSGEU - NSPGClosing Date: 27-May-24 (Applications are accepted until 11:59 PM Atlantic Time)About UsThe Department of Municipal Affairs and Housing is dedicated to working with municipalities to build healthy, vibrant, and safe communities throughout Nova Scotia. The Department provides programs, grants, and funding opportunities for municipalities and community groups. The Department also provides services and guidance to municipalities in many areas including land use planning, budget planning and finance, infrastructure development, policy and program development.The Department is also responsible for ensuring the availability of safe, suitable, and affordable housing for all Nova Scotians. Our work involves making strategic investments, leveraging new funding, and building on critical partnerships to help further position ourselves to meet current and future housing challenges.About Our OpportunityJoin the Department as our Records Analyst!Reporting directly to the Manager of Business Administration, you'll be instrumental in the development and implementing of our Records Management Program, ensuring compliance with provincial policies and regulations, including the Government Records Act and the Freedom of Information and Protection of Privacy Act.Operating within a multifaceted environment, you will handle a diverse array of records, from microfilm to maps and drawings, across various departmental offices, including our head office in Halifax, the Emergency Management Office, and the Office of the Fire Marshal in Dartmouth, as well as five regional offices spread throughout the Province.This is a great opportunity for somebody who thrives in a challenging and collaborative atmosphere.Primary AccountabilitiesWorking closely with your Records Analyst colleagues, your responsibilities will include:

• Implementing and managing records management systems, ensuring the Central Registry (CR) maintains a comprehensive inventory.
• Establishing policies and procedures for physical storage, classification, and management of records.
• Coordinating records transfers to designated repositories.
• Delivering workshops and providing subject matter expertise and advice to departmental staff on records management systems, including consulting on best practices and legislation.
• Conducting needs assessments to ensure all records and information requirements are met.
• Exploring electronic records management solutions with IT support.
• Ensuring compliance with STAR/STOR.

Qualifications And ExperienceYou have completed a Bachelor's degree in Library Science, Information Management, or another related field. Previous experience in records management is beneficial.You Are

• Proficient with records management software and database systems, as well as Microsoft Office Suite (Word, Excel, PowerPoint).
• An excellent communicator, analytical, and organized.
• Highly meticulous with detail and accuracy.
• A collaborative team player and can work independently with minimal supervision.
• Willing to take on new challenges and adapt to changing priorities, environments, and evolving records management practices.

Though not required, it is considered an asset if you:

• Have certification in records management (e.g., Certified Records Manager (CRM))
• Experience delivering workshops or training sessions on records management systems and practices to diverse audiences.
• Are familiar with Nova Scotia government processes related to records management, including STAR/STOR.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.EquivalencySkillsWe recognize equivalent combinations of training, education, and experience, providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Equivalencies include, but are not limited to:

• Four (4) years of relevant experience in records management,

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.BenefitsBased on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.Working ConditionsYour typical work week is 35 hours/week, 7 hours/day. The work involves moderate physical effort, requiring you to lift or move inventory and boxes.What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies.
• Countless career paths.
• Department specific flexible working schedules.

Pay Grade: PR 05Salary Range: $1,844.97 - $2,262.74 Bi-WeeklyEmployment Equity StatementOur goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.This Is a Bargaining Unit Position Initially Restricted To Current Civil Service Employees Represented By The Nova Scotia Government Employees Union (NSGEU). If Applying From Outside a Government Office, Employees Must Apply Correctly Via This LinkFailure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to .