Accounting Administrative Assistant

Reporting to the Controller, the Accounting Administrative Assistant anticipates the needs of team members and helps them stay focused on their tasks by resolving administrative and operational issues before they arise. In addition to being organized and analytical, you possess the strong communication skills needed to interact with a variety of people and job functions.

This role is a one-year fixed contract.

KEY RESPONSIBILITIES:

Bank Deposits

• Enter client cheque payments daily
• Monitor bank accounts for incoming client payments an apply accordingly
• Investigate and match unknown payments
• Take deposits to the bank if necessary

Project Set-Up

• Review and approve In-Pursuit projects created in the accounting software, and add proposal phases where appropriate
• Liaise/assist Accounting Assistants when necessary

Electronic Filing

• File semi-monthly Accounts Payables
• File semi-monthly Employee Expense payments
• Ensure electronic files are in good order
• Ad hoc requests for documentation

Accounts Receivable and Client Invoicing

• Monitor the Accounts Receivables inbox and coordinate incoming emails for the appropriate recipient
• Send monthly invoices to clients electronically

Company-wide Deadline Management

• Send monthly company-wide invites for deadlines applicable to timesheets, expenses, approvals, and project manager duties
• Update the messaging and timing of the invites as requested

QUALIFICATIONS:

• High School Graduation
• 1·3 years’ office experience

SKILLS AND COMPETENCIES:

• High level of accuracy and attention to detail
• Ability to act with integrity and manage confidential information
• Strong and professional communication skills (written and verbal)
• Thrives in a fast past environment with strong organizational and multi-tasking skills
• Self-directed, but able to take direction, learn from your mistakes, and motivated to continuously improve
• Proven ability to work positively and collaboratively with all types of people and roles
• Experience in MS Office including Excel, Word, and Outlook
• Proficient with learning new technology and software systems
• Familiarity with professional services firms is an asset

BENEFITS AND PERKS:

The base salary range for this position is $45,000 – $55,000 annualized for a full-time role. Salary is dependent various factors, including qualifications, skills, competencies, experience, and location. You may also be eligible for discretionary incentives and share ownership.

We offer a robust benefits package to support the well-being of our employees. This includes: GRSP contributions, Health and Dental coverage, Primary Caregiver benefits, Vacation and Sick Time, Statutory Holiday substitutions, and a learning fund of $1,000 per year for education or career goals.

ABOUT US:

RDH is an amazing place to work. A role with RDH is a career commitment to learn and grow alongside inspiring and dedicated people who care deeply about Making Buildings Better.

We are an employee-owned consulting firm with 300 employees in nine offices across North America. Our core area of business is the integration of building science engineering, architecture, and construction management to optimize the performance of buildings. Since our beginnings in 1997, we have become industry leaders in North America and continue to grow as we focus on technical excellence and delivering high-quality projects.

We offer a positive workplace with incredible teams, opportunities for professional growth, development and ownership. As well as your background, we seek alignment with RDH’s core values: 1) commit to excellence, 2) act with integrity, 3) work as a team 4) do what it takes, and 5) always learn.

Our collaborative teams fuel our mission of Making Buildings Better. We seek balanced representation in our teams, and to achieve a welcoming and inclusive community for all people who share a passion for our values and mission. We believe diverse thought, ideas, and voices make us great – people of different identities, races, ethnicities, genders, ages, orientations, religions, abilities, education, cultures, and skills. We are committed to equity through building teams based on qualifications, merit, and business needs. We are proud to be an equal opportunity employer.

Additional information on our expertise, projects, and culture can be found at

HOW TO APPLY:

Please submit your resume and cover letter in one PDF to [email protected] with the job title and location in the subject line.

No phone calls please. While we appreciate all responses, only candidates under consideration will be contacted. Please note that only those already entitled to work in Canada or the USA legally need apply.