Accounts Payable "A"

Part of Financial Services, the Accounts Payable team plays a pivotal role in helping the City of Cornwall meet its payment commitments. This 12-month contract position is for 35 hours / week, full-time, Monday to Friday, from 8:30 am to 4:30 pm (1 hour unpaid lunch).

Reporting to the Finance Manager/Deputy Treasurer, the Accounts Payable team processes approximately 23,000 payments per year that include supplier invoices, employee expense claims, and other payment requests by 15+ internal departments.

Requirements

• Completion of secondary school (Grade 12) or equivalent with a post-secondary program in Accounting / Finance.
• Recent related experience (preferably 1 year +)
• Strong verbal and written English communication skills, French an asset
• Experience in data entry and with Microsoft Office, Excel, Outlook, etc.*
• Demonstrated keyboard proficiency and the ability to operate an adding machine
• Possess strong inter-personal, organizing and communication skills

Working onsite in the administrative offices at the Civic Complex in Cornwall, Ontario, this position will support business activities by performing the following duties:

• Scan invoices and supporting documents into the payment system
• Accurate data entry in the payment system for electronic approval
• Reimburse employees by receiving and verifying expense reports
• Verify vendor accounts by reconciling monthly statements and related transactions
• Resolve purchase order, invoice, documentation and/or payment discrepancies
• Prepare and post invoice batches
• Manage EFT and cheque runs
• Prepare vendor cheques and EFT payment notices for mailing
• Answer inquiries from departments and suppliers
• Open and process AP mail that comes in by post and email
• Maintain an organized workflow to ensure timely payment
• Prepare manual cheques as and when required
• Administration of departmental petty cash fund
• Follow internal control processes
• Perform other related duties as required

* As part of the interview process, selected applicants will be tested in Excel