Admin Assistant

Admin Assistant

Little River

Responsibilities :

Provides administrative support to the Marine Superintendent by:

• Determine the nature and scope of key issues and concerns, prioritizing and managing using sound judgment
  and decision making;
• Exercising good judgment in determining emergent issues and alerting the Marine Superintendent
  accordingly;
• Providing advice and administrative assistance to the Masters;
• Arranging meetings, preparing agendas and information packages, recording and distributing minutes and
  bringing forward pertinent issues. Conducting follow-up to verify the prompt implementation of agreed-upon
  courses of action;
• Travel to meetings when required;
• Maintaining/coordinating calendars, scheduling meetings, travel and accommodation;
• Maintain confidential files, documents and records;
• Coding and verifying invoices, resolving discrepancies, and recommending payment;
• Provide budgetary assistance by issuing, processing and tracking purchase orders; verifying and processing
  invoices; monthly variance reporting. Assisting the Marine Superintendent with the yearly budget build;
• Assisting the Marine Superintendent with approving expenses;
• Monitoring, approving and submitting EZLabour for all Exempt Masters in the region;
• Processing sea time requests and documentation for crew with respect to certificates and/or renewal of
  certificates;

Skills and Qualifications:

Qualifications

• Completion of secondary school graduation, preference given to those holding relevant additional training in
  standard business practices and office administration;
• 3 – 5 years’ experience in office/admin support roles

Skills

• Proficiency in BC Ferries and relevant computerized office application;
• Demonstrates a high degree of professionalism;
• Ability to work well under pressure and time constraints to prioritize competing tasks appropriately;
• Strong organizational skills;
• Willingness to take initiative;
• Team player, with key working relationships both internal (maintains cooperative and positive relationships with related field personnel) and external (maintain a working relationship with Transport Canada Offices, North Coast travel provider)

Join us!

If this sounds like your next great career move, please submit your application by May 01, 2024.

Additional information

This is a regular full-time position with a salary range of $48,000 - $60,000 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education, and performance related to this role. Travel is required.

"We connect communities and customers to the people and places important in their lives”

At BC Ferries, our employees are our most important assets in delivering our commitment to customer safety, service and satisfaction. We support employment equity and diversity in the workplace and we encourage applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), and others who reflect our ever-changing workplace.

We appreciate the interest of all applicants; however only those selected for an interview will be contacted.