Administration Coordinator

Facility Location- Nanaimo Work Location - Nanaimo Posting Locations - Nanaimo; Victoria Department - Distribution Center - Interior & Coastal Job Function - Administrative/Clerical/Office Support Employee Type - Regular Employee FT Salaried Salary - $52,200-58,000 About This Opportunity The Administration Coordinator provides administrative support to the General Manager with support focused on sales team and office management.  This includes organizing meetings, sales reporting and organizing and distributing mail. This role is responsible to check messages from phone line and respond to inquiries from employees, visitors, vendors and the general public. The Administration Coordinator also assists with the general financial and operating analytics and activities of the organization.  They provide support including: preparation of sales and financial reports on a daily/weekly basis, Accounts Payables and Receivables through use of SAP, data entry and PowerPoint presentation creation. The work location for this position will be in Nanaimo or Victoria. Responsibilities

• Track and manage the repair expenses of the distribution center and the warehouse
• Create suppliers’ profile and manage Purchase Orders in SAP
• Manage and follow up on invoice with suppliers
• Create administrative reports – suppliers and customers
• Manage and monitor the maintenance and repairs for the fleet department
• Responsible to process unionized employee’s payroll
• Welcome and coordinate the administrative steps of all new unionized employees
• Collaborate on the health and safety committee and in various projects updates
• Perform tasks related to administrative support for managers

Qualifications

• 2 - 3 years demonstrated experience in an office admin/executive assistant role;
• Demonstrated experience in coordinating projects;
• Knowledge of Microsoft Office (MS Word, Excel and PowerPoint) applications;
• Excellent phone etiquette and customer service;
• Bilingual (French/English) required
• SAP knowledge consider an asset.

About Us: Proudly Canadian and Independently Owned, We are Coke Canada! Coca-Cola Canada Bottling Limited is Canada’s premier bottling company. We are an independently owned business encompassing over 5,800 associates, more than 50 sales and distribution centers, and 5 production facilities nationwide. For more information about Coke Canada Bottling, please visit cokecanada.com Important All offers of employment at Coca-Cola Canada Bottling Limited (“Coke Canada Bottling”) are conditional upon a successful background clearance obtained through our contracted third-party vendor. The standard clearance requirements depend on the position and may include some or all of the following: criminal clearance, employment verification, education verification and drivers abstract review. Please advise the Talent Acquisition team if you have any questions or concerns in regards to this once you are contacted for further consideration. Coke Canada Bottling is committed to creating a diverse and inclusive workforce with several programs, policies and resources in place to support our people. For individuals requiring accommodations or support throughout the recruitment process please contact our Talent Acquisition Services team by calling or email [email protected] . #CBSAS