Administrative Assistant

Company : Talentsphere Staffing Solutions

Job Type : Full Time

North York, On

Number of Applicants

:

000+

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Job Description - Administrative Assistant

Title: Project Administrative Assistant (Engineering)
Job #16440466
Industry: Professional Services (Engineering Consultancy)
Location: North York, ON
Salary: $65-70k plus benefits and excellent environment
Work Model: Hybrid (minimum 3 days in office) Our client in the Engineering space is looking for an Project Administrative Assistant to join their team. Working with the administration team and company principals the ideal candidate would be responsible for supporting the successful preparation and delivery of proposals and additional client-directed materials. Responsibilities include but are not limited to:

Typing, proofreading, formatting of reports, letters, memos, etc.
Proofreading and formatting of proposals, ensuring accuracy of calculations.
Tracking requests for proposals accurately.
Coordination of project authorizations with key stakeholders.
Assist with the coordination of site visits for the review, formatting and completion of field review reports.
Maintaining organized filing systems for proposals and other documents, both electronic and paper.
Creation of promotional materials.
Assist with the monitoring and replenishment of office supplies.
Assist with the execution of office/social events.
Backup reception for incoming calls, welcoming clients, processing incoming/outgoing courier packages and other mail.

Requirements:

Minimum 5 years experience in a similar role, preferably in an engineering/architectural/construction firm.
Strong Microsoft Office 365 skills (Word, Excel, Outlook, Teams, Powerpoint. etc.)
Excellent computer skills, including typing, Adobe InDesign and PDF XChange.
Excellent command of English, both written and spoken.
Excellent organizational, multitasking, and time management skills.
Excellent problem solving skills.
Strong attention to detail.
Excellent customer service and interpersonal skills.
Works well under pressure.

TSSHP
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