administrative assistant

Overview

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

Responsibilities

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Resolve work problems, provide technical advice and recommend measures to improve productivity and product quality
• Collect and record data
• Scan items
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents

Additional information

Work conditions and physical capabilities

• Attention to detail
• Repetitive tasks

Personal suitability

• Flexibility
• Judgement
• Organized
• Team player
• Client focus
• Reliability
• Time management
• Efficient interpersonal skills