Administrative Assistant

Tri-County Regional Centre for Education

The Tri-County Regional Centre for Education (TCRCE) encompasses the three (3) Counties of Shelburne, Yarmouth, and Digby serving approximately 6100 students in twenty-two (22) schools, composed of 13 Elementary Schools, 6 High Schools, 1 Middle School, and 2 Elementary/High Schools.

Regional Centres for Education have Employment Equity Policies and/or processes and we actively encourage applications from under-represented groups, particularly people of African descent/ancestry and Mi’kmaw/Indigenous ancestry. Please ensure that you complete the self-identification portion on the position application.

DEADLINE FOR APPLICATIONS (mm,dd,yyyy): at 11:59pm.

Effective Dates (mm,dd,yyyy): 09/03/2024 to  

Position Type: Casual

POSITION TYPE: Administrative Assistant:

• Casual on call basis - Casuals are needed in all three counties - Shelburne, Yarmouth, Digby & Regional Office's

• (Current Casual Administrative Assistant's complete the application form found on the Human Resources website)

QUALIFICATIONS & EXPERIENCE:

• Office Administration Diploma or equivalent.
• Minimum of 2 years experiences in related field.
• Proficient in MS Office (Excel, PowerPoint, Word & Outlook).
• Proficient in SAP and other budget/finance responsibilities.
• Ability to work collaboratively with other staff, school administrations and the public.
• Able to work independently.
• Proven ability to communicate and work alongside diverse cultural and racial backgrounds.
• Demonstrated ability to value the voice and contribution of others while remaining open to corrective criticism.
• Completion of WHMIS and First Aid, or willingness to obtain upon hire.

RESPONSIBILITIES:

• Receive and forward telephone inquiries;
• Receive and respond to email in Outlook;
• Maintain a filing system;
• Prepare correspondence for distribution;
• Arrange meetings and notifies appropriate parties of such arrangements;
• Assistance in preparation for Professional Development sessions and staff meetings;
• Assist in preparation of the Science Fair & Heritage Fair;
• Provide secretarial support to other staff members;
• Process correspondence and maintain an organized work environment ;
• Take minutes as required;
• Preparing and reviewing SAP, expense, budget, and other financial reports – including dealing directly with the notification/contacting of individual schools and school staff (i.e. Principals, teachers, etc);
• Data entry - Aesop - sub finder system
• Monitoring financial transactions and maintaining accurate and up-to-date records of several accounts;
• Preparing, reviewing, submitting, and tracking expense claim forms;
• Prepare purchasing orders as required;
• Other related duties as assigned.

TO APPLY:

• Complete the online profile/resume -you can attach a resume to your profile, security checks, and reference letters if applicable. In the profile ensure you fill in all areas with a red asterisk * to avoid errors even if it doesn't pertain to your application.
• Ensure your resume is up to date and includes all relevant education, experience, training, and certificates. 
• Ensure to upload all post secondary education diploma/certificates. 

(Please note: Three (3) references from Immediate Supervisors required -failure to include your references will cause delay in processing your application, also you should include email addresses for your references, this will speed up the process, ensure they know to check their junk/spam folders).

Once You've Applied:

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. A notification email will be sent when the position has been filled. Ensure to check your junk/spam folders.

SECURITY CHECKS:

The Tri-County Regional Centre for Education requires that all newly hired employees provide a satisfactory Child Abuse Register Check and Criminal Record / Vulnerable Sector Checks. If you have current security checks less than 3 months old you can attach these checks to your profile / resume, otherwise, you will receive instructions once a decision has been made on your application. 

For more information about the TCRCE visit our website at https://www.tcrce.ca/