Administrative Assistant

​Req ID: 182772
Company: Nova Scotia Health
Location: Western Zone, South Shore Regional Hospital
Department: MHA WZ Outpatient Services SS
Type of Employment: Permanent   Hourly FT (100%FTE) x 1 position(s)
Status: MGMT/NON-Union   Management/Non Union Position
Posting Closing Date: 28-Jun-24

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out to see why more people from across the globe are moving here.

About the Opportunity

Reporting to the Managers of Mental Health and Addictions, functioning as a key member of the administrative team and supporting the daily operations of the department, the Administrative Assistant provides confidential administrative support to management, team members, working groups and/or committees.

The Administrative Assistant ensures that the principles and practices that guide NSHA such as the vision, mission, values, expected behaviours, the leadership philosophy, organizational health, population health, ethics, safety, quality, partnerships and interprofessional collaboration are integrated within the support that is provided by the work that they do and through the messages they deliver

About You

We would love to hear from you if you have the following:

• Graduate of a recognized office administration/secretarial program is required.
• Membership in the IAAP (International Association of Administrative Professionals) preferred.
• Minimum of three (3) years’ experience in an administrative support position.
• Ability to use Microsoft Windows and all components of Microsoft Office (Word Excel, Powerpoint, Outlook) and the ability to acquire new skills as necessary.
• Accurate keyboarding skills with a minimum typing speed of 60 words per minute and a maximum 5% error rate and accurate data entry skills.
• Experience operating office equipment, including fax machine and multi-functional unit (MFU).
• Excellent communication (listening, oral and written) and interpersonal skills, demonstrating a high degree of tact, judgment, courtesy and confidentiality when dealing with all levels of staff and the public.
• Demonstrated spelling and grammar skills and ability to edit and proofread, with attention to detail.
• Demonstrated interpersonal skills including ability to work as a team member and ability to foster collaborative relationships.
• Demonstrated excellent organizational, planning, follow-through and time management skills, with the ability to prioritize tasks and accurately handle multiple priorities.
• Demonstrated ability to synthesize information, problem solve and utilize good judgment in decision making.
• Demonstrated accountability, initiative, and ability to work independently as well as part of a team.
• Excellent critical thinking and conflict-resolution skills.
• Ability to work under pressure to meet deadlines, working flexible hours as necessary.
• Competencies in other languages as asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Permanent Full Time position; 75 Hours Bi Weekly 

Compensation and Incentives

$22.34 - $27.92 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan. (Permanent Long Assignments Only)

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. ​This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position. Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify. Follow Us!