Administrative Assistant- Permanent Position

CREE NATION CHILD & FAMILY CARING AGENCY

JOB OPPORTUNITY

POSITION: Administrative Assistant – Permanent Position

OFFICE: Finance Department – Opaskwayak Cree Nation

LOCATION : Opaskwayak, Manitoba 

Cree Nation Child & Family Caring Agency (CNCFCA) is responsible for administering and providing for the delivery of Child and Family Services. CNCFCA is dedicated to providing comprehensive CFS Services that are community-based and incorporate both protection and prevention services. Our agency will strive to maintain family unity.

POSITION SUMMARY :

Located at the Finance Office, under the supervision of the Accounting Supervisor, the Administrative Assistant serves as the first point of contact for Agency clients, guests, visitors or others. The Administrative Assistant serves to receive and direct people, correspondence and contact/calls to the appropriate Agency personnel or department. The Administrative Assistant provides a professional and pleasant point of entry for the Agency and will maintain strict confidentiality in performing all duties.

RESPONSIBILITIES:

Receives, screens, assesses, transfers telephone calls and takes messages.

Processes all travel requests for children-in-care as per purchase order requests and direct emails.

Relays information regarding staff whereabouts.

Orders supplies for unit and assists with photocopying, faxing and other administrative duties as assigned.

Manages and records incoming and outgoing mail.

Provides information about administrative procedures to all unit staff.

Coordinates meetings and meeting spaces. Takes minutes at the finance meetings or other meetings as required.

Monitors and operates office equipment.

Provides support to Director of Finance & Operations and other administrative staff as needed.

Processing of financial requests and issuing purchase requests.

Maintain confidentiality in accordance with the agency policy and procedures.

QUALIFICATIONS

Post-Secondary Diploma or equivalent (preferred)

Mandatory high school diploma or equivalent

Ability to converse fluently in Cree (preferred).

Ability to use a variety of computer applications such as Microsoft Word, Excel, Outlook, PowerPoint and database systems.

Ability to deal effectively with a variety of visitors and circumstances.

Ability to work in a fast-paced environment.

Knowledge of customer service (preferred).

Good organizational skills and working knowledge of office and administrative procedures and related equipment.

Excellent oral and effective communication skills.

CONDITIONS OF EMPLOYMENT

Must pass a criminal records check, child abuse registry check and prior contact check.

Cannot be active on a protection case;

Must maintain absolute confidentiality in accordance with agency requirements.

Other duties related to the position may be assigned.

Deadline: May 8, 2024 @ 4:00 pm

Submit cover letter & resume along with three (3) references marked “personal & confidential” to:

Human Resource Manager

Cree Nation Child & Family Caring Agency

Box 10130

Opaskwayak, MB. R0B 2J0

Fax:

Email:

We thank all who apply and advise that only those selected for further consideration will be contacted.

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