Administrative Asst

The primary role of the Administrative Assistant for the People Health and Wellbeing and People Safety teams is to support and facilitate optimal workflow for the two departments and their interdisciplinary teams, and to support Team RVH members requiring occupational health & safety services. In addition to performing traditional Administrative Assistant duties such as, filing, copying, and word processing the Administrative Assistant functions as the initial communication liaison between Team RVH, the public, and People Health and Wellbeing / People Safety.

Education:

• Diploma in a Medical, Secretarial, Administrative, or related field required.
• Knowledge and understanding of medical, and occupational health & safety terminology preferred.

Experience:

• Three years of recent experience in a related position.
• Proficient keyboarding skills with a demonstrated knowledge of Microsoft Office Suite (including, Word, Excel, PowerPoint), Microsoft TEAMS use, Internet and SharePoint functions, and purchasing systems.
• Experience using electronic Health Care, Occupational Health, and Human Resources information/documentation systems, and web-based portals an asset.

Competencies:

• Effective administrative experience and skills including reception, data entry, record keeping, and operation of phone systems, and voicemail / email inbox management.
• Excellent interpersonal, verbal, and written communication skills.
• Excellent organizational skills involving time management, prioritization, and attention to detail.
• Demonstrated flexibility, adaptability, and ability to manage change in a dynamic environment.
• Demonstrated initiative and ability to work both independently & as an effective team member.
• Exhibits the core values of Royal Victoria Regional Health Centre.

Responsibilities:

• General office management responsibilities including reception, scheduling appointments, coordinating/directing telephone calls and emails, document management, office and clinic supply orders, and incoming / outgoing mail management.
• Greet and assist Team RVH members through their occupational health visit.
• Statistical data collection, input, and creation of reports.
• Invoice and cheque requisition management.
• Support People Health and Wellbeing / People Safety led initiatives and committees.
• Maintain privacy and confidentiality.
• Other administrative support duties as assigned.