Administrative Secretary

Administrative Secretary - Mental Health & Addictions (SS-24-408)

Competition #:
SS-24-408

Facility/Program:
Community Health Services - Steinbach

Location:
Steinbach

Position Type:
Full-Time

Position Status:
Permanent

FTE:
1.0

Hours of Work:
7.75 hour shifts

Shift(s):
Days

Union:
CUPE

Start Date:
To be determined

Closing Date:
Apr 18, 2024 @ 1600 hrs

Position Summary

Reporting to the Regional Manager, the Administrative Secretary is responsible for the provision of confidential, complex clerical, secretarial and administrative support to the respective site(s), programs and portfolio. The incumbent is responsible for reception, organizing and maintaining work processes and records, as well as data management, preparing correspondence, reports and other documents, scheduling, coordinating meetings and other special events, transcription and presentations while managing the Regional Manager’s schedule.

The incumbent regularly communicates with program staff to ensure consistency of administrative support services and other documentation. The incumbent will have strong organizational skills and be able to work well with time constraints and deadlines.

The incumbent will exercise the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud.

Qualifications

Graduate of a recognized Administrative Assistant Program or equivalent

Proficiency in Microsoft Office Applications and Outlook/Email

Knowledge of legislation pertinent to mental health and community services

The usage of general office equipment

Medical/psychiatric terminology

Minimum two (2) years previous experience in a health care office environment

Demonstrated ability to work with minimal supervision both independently and as part of a team

Demonstrated communication skills both oral and written

Demonstrated ability to take initiative and recognize the Regional Manager’s needs

Demonstrates thorough knowledge of general office practices

Demonstrated interpersonal and organizational skills

Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required

Proficiency of both official languages is essential for target and designated bilingual positions

Demonstrated ability to meet the physical and mental demands of the job

Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums

Good work and attendance record

Conditions of Employment

Requires a valid Class 5 driver’s license, an all-purpose insured vehicle and liability insurance of at least $1,000,000.00

Southern Health-Santé Sud, in partnership with the Indigenous community, is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self identify as being of Indigenous descent in their cover letter/application.

Completes and maintains Satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.

All Health Care Workers are required to be immunized as a condition of employment in accordance with Southern Health-Santé Sud policy.

Please include three work-related references with your job application from persons who are not related to you but have direct knowledge of your current and past work performance.

Consistent with the French Language Services Policy of the Government of Manitoba and Southern Health-Santé Sud’s FLS Policy, we are committed to offering services in English and French in designated program/service areas serving French-speaking communities within Southern Health-Santé Sud. If no candidates satisfy the bilingual qualification, candidates meeting all other qualifications may be considered for this position.