Administrator

About McElhanney Based in Western Canada for over 110 years, McElhanney offers innovative and practical engineering, surveying, mapping, planning, landscape architecture, and environmental services. As a 100% employee-owned and operated firm, with over 1,400 staff members in 33 locations, we are proud to offer qualified staff with shareholding options in our company. At McElhanney, we work in teams to build strong connections with our staff, clients, and local communities. Our employees enjoy working here because of our varied projects, high levels of autonomy, opportunities for career development, excellent total compensation and benefits package, and collaborating with a team of great professionals. The Opportunity: Do you enjoy being the backbone of a team, ensuring smooth operations and a positive work environment? McElhanney is excited to offer an opportunity for an Administrator to join our team in Kamloops. In this pivotal role, you will support office operations, manage vendors, support employee needs, and foster a welcoming and secure office environment. The ideal candidate is adept at working both independently and collaboratively, with a keen eye for process improvement and exceptional organizational skills. Join us in our mission to maintain an efficient office, support our team, and contribute to the continued success of McElhanney. Salary range: The salary range for this role is $49,000 - $73,000 per annum. McElhanney offers fair compensation that is commensurate with the individual’s education, experience, skills, and professional qualifications. The posted base salary range is representative of the required level of qualifications and experience for the position as noted in the job posting. The salary offered will be based on the experience and qualifications of the successful candidate. What You’ll Be Doing:

• Provide branch reception services such as, answering phone, greeting clients, handling incoming and outgoing mail and couriers
• Support the Project Manager with regular project related invoicing, and reporting on project status (schedule, costs, project setups & closures)
• Coordinate and schedule meetings, conference registration, and staff travel arrangements
• Assist with composing letters, memoranda, and e-mail correspondence as necessary
• Perform clerical tasks such as filing, photocopying, scanning, archiving, and disposal of branch documents
• Coordinate internal and external events
• Proficiency in creating engaging and visually appealing materials and internal communications is an asset.
• Assisting in preparation of proposals for consistency, grammar, and key messaging
• Manage inventory of office supplies and coordinate supply orders
• Assisting in scheduling vehicle maintenance
• Contribute to a safe, clean, and positive office environment
• Execute a range of other duties as required

What You’ll Bring:

• Minimum 3 years’ prior office experience in administrative support role; formal training in an administration program is required.
• Proficiency with MS Office (Word, Excel, PowerPoint, Teams, etc.).
• Experience with technical writing, and or experience with the professional consulting industry is strongly preferred.
• Excellent attention to detail, good multi-tasking and proofreading abilities, punctual and the ability to work independently in a busy environment.
• Personable, professional demeanor, and a team player with the ability to handle confidential information with discretion.
• Ability to take initiative and aptitude for quick learning
• Knowledge of basic accounting/bookkeeping functions and theory.
• A valid driver’s license is required.

What Can We Offer You?

• Dog-Friendly office to bring in your well-behaved best friend to work
• Extended health and dental coverage, healthcare spending account, and RRSP matching
• Employee & Family assistance program, which offers 24/7 support online or over the phone
• Eligible for maternity leave top-up and parental leave top up
• A workplace culture that is characterized by respect and inclusion for all
• Competitive salary, participation in our generous performance bonus plan, and opportunity to join an employee-owned firm.
• Continuous support for your growth through professional development reimbursement, mentorship programs, and opportunity to join numerous internal committees.

Our Commitment to Equity, Diversity, and Inclusion At McElhanney, our unwavering commitment lies in cultivating a culture that aligns with our core values and fosters diversity, equity, and inclusion. We celebrate the collective achievements of a team rich in expertise, experiences, and perspectives, and welcome applications from individuals of diverse ethnicities, religions, backgrounds, genders, sexual orientations, gender identities, aboriginal statuses, various age groups, and those with disabilities. Requests for accommodations can be made at any stage of the selection process. If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements outlined. We’re interested in getting to know you and explore the unique contributions you can bring to McElhanney! If this is the opportunity for you, apply now o r visit to learn more. We thank all applicants for their interest; however, only shortlisted candidates will be contacted. To learn more about our recognition as Canada's Top 100 Employers (2024), visit Top Employer: McElhanney Ltd. (canadastop100.com). Visit us on Glassdoor to learn more about our employee experience. Our Purpose: Amaze our clients. Care for our communities. Empower our people. McElhanney is aware of activities where individuals have received fraudulent job offers. Please be advised that McElhanney will not ask applicants for any form of monetary exchange at any point in the recruitment process. To learn more visit: . The disclosure of your information in accordance with this Policy and applicable law, including to third party service providers may result in your personal information being transferred outside of Canada, including to the United States. Such transferred personal information may be subject to the laws of these other countries and the laws of other countries regarding the collection, use, and disclosure of personal information may be different from the laws of Canada. Apply Now