Event Planner

Requisition ID: 360889

Position Number: 20065835

Posting End Date:   June 23, 2024

City: Winnipeg

Employer: Shared Health  

Site:  Shared Health -  Health Sciences Centre

Department / Unit: Labour and Employee Relations-HSC

Job Stream: Non-Clinical

Union: Non Union  

Anticipated Start Date: 07/02/2024

FTE: 1.00

Anticipated Shift: Days 

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Under the general supervision of the Executive Director Human Resources, HSC, the incumbent works independently and takes leadership in planning, organizing, coordinating and promoting and facilitating Events sponsored by Shared Health. The incumbent will be consulting directly with Leadership and advisory committees as appropriate.

Experience

• Minimum of five years’ experience in a professional planning and coordination capacity with demonstrated leadership, organizational, administrative, interpersonal and communication skills and the ability to establish and maintain effective working relationships. Operate with significant level of independence.
• Minimum three years’ experience in event planning and coordination and proven ability to support the priorities of Executive management and to work effectively with volunteer colleagues in a team environment.
• Experience in healthcare an asset.
• Experience in scheduling and coordinating meetings.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized Administrative Assistant/Secretarial Training Program required.
• Courses in events planning preferred.
• A combination of education and experience may be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Demonstrates proficiency in the use of Microsoft Office Programs (e.g. Word, Excel, Outlook/Calendar, Power Point and Publisher).
• Working knowledge of the internet and web-based applications required.
• Basic accounting skills required.
• Knowledge of SAP is an asset.
• Knowledge of Adobe Acrobat and Macromedia Contribute.
• Typing speed 65 wpm.
• Excellent communication skills, verbally and in writing.
• Knowledge of electronic file management and of file systems development and maintenance required.
• Must be able to set up and operate audio-visual equipment.
• Exhibits a high degree of organization, attention to details and level of professional conduct when communicating with executive, management, clients, patients and vendors.
• Ability to demonstrate creativity, initiative, and strong problem-solving skills are required.
• Ability to work independently, initiate, plan and manage projects, meetings and complete a variety of administrative duties with a focus on details, prioritization and meeting deadlines is required
• Ability to exercise tact, diplomacy, professionalism and demonstrate excellent public relations and interpersonal skills at all times.
• Ability to work in a fast-paced environment and work effectively under pressure.
• Demonstrated ability to effectively contribute to a team environment.
• Ability to maintain a high level of confidentiality.

Physical Requirements

• Frequently required to lift and move boxes, arranging tables and chairs, and the transport of materials (display materials and boards, print materials, audio visual equipment) to and from various locations throughout Winnipeg and external sites.
• Physical mobility and the capacity to lift and move materials are required.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.