Executive Assistant

EXECUTIVE ASSISTANT

Regular Full-time

About Us

One of BC’s Top Employers, the City of Coquitlam offers meaningful career opportunities to make a difference within the local community. As the sixth largest city in BC, we are home to more than 150,000 residents. Our diverse municipality is a great place to work as it continues to grow through innovative urban design, inspiring arts, culture and recreation programs, and state-of-the-art transportation systems. Our brand is built on managing our resources in a responsible and sustainable manner, while supporting a vibrant, growing regional urban centre. We envision a bright future in Coquitlam that we hope includes you!

About You / What We Are Looking For

As result of a promotion, we are seeking an Executive Assistant for our recently formed Community Safety department. Reporting to the GM Community Safety, you will work closely alongside peers in our Bylaw Enforcement and Animal Services division, our Emergency and Risk Management division, as well as those in our Civilian Police and Fire and Rescue teams. This is an exciting opportunity for a highly skilled executive assistant to join our exempt team!

The ideal candidate is a versatile professional, who is accustomed to working at the executive level and performing the full suite of senior administrative support services. This is a fast-paced, dynamic role with an emphasis on confidentiality and the handling of sensitive emergency services related information. In addition to your excellent organizational skills, creativity, and diplomacy, success in the role requires the ability to handle information with a high degree of political acumen, by utilizing good judgement and by showcasing the ability to handle discreet information in an appropriate fashion. This position will regularly liaise with other administrative professionals in City departments.

This position will be responsible for managing the General Manager Community Safety’s calendars, emails, and fielding enquiries from various peers or interest holders from across the City. This exempt position will also support the Community Safety senior management team, will coordinate, proofread, and track reports to Council, and will perform office administration tasks like correspondence tracking, supply ordering, and arranging for the payment of vendors.

Applicants interested in this opportunity are asked to submit a resume and cover letter sharing why they are interested in joining our team via our careers portal.

Minimum Qualifications

• Minimum 5 years experience in a similar executive assistant or senior administrative role.
• Advanced skills in Microsoft Office including Outlook, Word, Excel and PowerPoint are required.
• A diploma or degree in Business Administration, Office Administration or a directly related field.
• Valid Driver’s License.

Preferred Qualifications

• Previous experience working as an executive assistant in the public or private sector.
• Extensive experience as an executive assistant in a professional setting reporting to an executive team member.

What We Offer:

This excluded position has an annual salary range of $89,964 - $97,305. The rate of pay is based on a variety of factors including qualifications, knowledge, experience and skills.

You will have the chance to join a rapidly growing and diverse team dedicated to supporting the local community, and be able to engage in variety of learning and development opportunities. Additionally, there is an opportunity to participate in a flex day program. This position is based in Coquitlam with some flexible, hybrid work options available. The City offers an attractive vacation and extended benefits package, including the ability to contribute to the Municipal Pension Plan.

Accessibility / Equal Opportunity Employer

The City of Coquitlam is proud to be an Equal Opportunity Employer working towards enhancing equitable practices in our recruitment and retention processes. As an organization we are committed to creating an inclusive work environment to support our growing and diverse work force. To learn more about what equity, diversity, and inclusion means, and the City’s efforts in support of these principles, please visit coquitlam.ca/edi for more information.

If at any time during the application or recruitment process you require additional assistance or an accommodation, please contact our team for confidential support. Staff can also provide in-person support if required.

Applicants under consideration may be required to undergo a police information check (with no adverse reports).

Good people make Coquitlam great, sign up for career alerts through our recruitment portal to stay up to date about opportunities within our team, or follow us on LinkedIn to learn more about how #YouCouldWorkHere too!

Please apply online at by 11:55 pm on May 6, 2024.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.