Executive Assistant

Core Function
CORE FUNCTION: This position provides a professional level of confidential administrative and executive secretarial support to the Office of CEO, and Senior Leadership team as required SCOPE AND MAJOR RESPONSIBILITIES:
1.Provides confidential administrative and executive secretarial support
2.Coordinates all administrative aspects of the CEO office, including scheduling appointments/ manages calendar, processing mail and other documentation, maintaining the corporate filing system, and arranging meetings.
3.Requisitions payments for office expenses, compiles expense reports, processes invoices and reconciles statements.
4.Coordinates national and international travel requirements, associated meeting, agendas and reservations as required.
5.Researches, assembles, prepares, proofreads and edits reports and professional correspondence.
6.Provides guidance to report writers, ensuring corporate standards and governance structure are met and adhered to.
7.Receives, screens and expedites inquiries, determines appropriate action, and ensures all inquiries have been addressed.
8.Provides support and direction to other administrative staff to ensure consistent and efficient delivery of services, as required.
9.Prepares and distributes agendas, action-item lists, slide presentations/ visual supports and materials for meetings.
10.Records, prepares, and distributes minutes for meetings as required utilizing Roberts Rules of Order.
11.Plans, organizes, coordinates and participates in special projects, programs and/ or events.
12.Performs other related duties as assigned. For full details of this exciting opportunity please visit our website at: