EXEMPT TRAINEE

Job ID: 46471 Job Category: Administrative Division & Section: Deputy City Manager’s Office- Infrastructure Services (IS) Work Location: City Hall, 4th Floor East Tower Job Type & Duration: Full-Time, Temporary (Approximately 4 months) Salary: $19.98-23.48 (2024 Rates) Shift Information: 35 hours per week, 7 hour days per Affiliation: Non-Union Number of Positions Open: 1 Posting Period: 8-Apr-2024 to 15-Apr-2024 Job Summary To assist in providing various administrative support functions to assist with the day-to-day operations and coordination in the Office of the Deputy City Manager (DCMO), Infrastructure Services
Major Responsibilities:

• Assists with various office functions and assignments.
• Tracks Councillors and public requests
• Exercises caution and discretion with labour relations, human resources and other confidential information.
• Collects and assists in compiling data of a confidential nature related to labour relations and/or human resources for others to analyze and/or assists in the analysis. Documents findings.
• Inputs/retrieves/updates/maintains data.
• Assists in organizing and presenting data.
• Assists with calculations.
• Assists in the preparation, research, and processing of documents, types letters and memoranda of a confidential nature.
• Responds to general inquiries and requests, provides information or redirects inquiries to appropriate staff.
• Assists in updating Visio chart
• Assists in the organization of meetings, schedules appointments
• Provides back-up and support to the senior staff in the Deputy City Manager’s Office
• Other duties as required

Key Qualifications: Your application must describe your qualifications as they relate to:

• Currently enrolled in or a recent graduate of any post-secondary program and/or any equivalent combination of education and experience.

• Experience with computers and in the use of various software, including but not limited to MS Office Suite (i.e. Word, Excel, PowerPoint and Visio).

• Experience providing customer service and responding to inquiries via telephone, email, and in person.

• Excellent interpersonal and communication skills with the ability to interact with staff and clients in an efficient and diplomatic manner, both in person, over the phone and via email

• Excellent organizational and problem-solving skills.

• Ability to work effectively as a member of a team.

• Ability to communicate effectively both orally and in writing.

• Ability to work under time constraints and meet deadlines.

• Ability to provide excellent customer service when dealing with the public.

• Ability to work flexible hours as assigned.

• Ability to travel to other City work locations as required.

Equity, Diversity and Inclusion The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity
Accommodation The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.