Finance Administrator

Dufferin Child and Family Services is a multi-service agency providing Children’s Mental Health, Child Protection and Developmental Support. The agency currently requires:
1– Permanent Full-Time – Finance Administrator- Client Funding
This is a 4 day per week job – two days in office, two days remote – subject to change Reporting to the Manager of Accounting & Reporting, this role works closely with SSAH and OAP clients to assist them with the administration of related funding and expenses, has full responsibility for all AR functions, works as back-up for Budgeting and Accounts payable, as well as assisting the Finance Team with other duties and projects as assigned. You are seeking:

• A challenging role that offers flexibility, learning opportunities and work within a multi-disciplinary team.
• A unique opportunity to work in a progressive, multi-service agency in collaboration with community partners.

We are seeking: an innovative individual with the ability to:

• Process all AR invoices and apply payments.
• Review AR aging report and follow up on outstanding Invoices monthly.
• Send out letters and quarterly statements to DCAFS clients.
• Send out any SSAH Program communication from MCCSS and assist families with applicable expenditure plans and connect with the families on a regular basis.
• Be the go-to person for eligibility questions for SSAH.
• Work with other Finance staff to provide documentation and review payments.
• Review SSAH/Enhanced Respite actual expenditures; enter and review the variance column in Ministry reports.
• Organize pre-payments for SSAH clients with a company credit card and track client expenses for reconciliation.
• Attend weekly meetings for updates on new, completed, and revised contracts with OAP clients, working closely with Finance team to oversee any balances owing/refunds.
• Assist Manager of Accounting & Reporting with all matters related to Client Funds.
• Prepare Agenda and Minutes for Client Funds meetings.
• Download quarterly reports on RESP and RDSP changes in accounts and reconcile the accounts.
• Advise the Manager of Accounting & Reporting and the CFO of any upcoming clients leaving DCAFS care.
• Maintain master file for client funding.
• Process SSAH payments on a bi-weekly basis in SAGE.
• Oversee Corporate VISA reconciliations and Journal Entries monthly.
• Back-up for Accounts Payable as needed.
• Assist with Benefit payments, reconciliation and review as needed.
• Ensure confidential information is maintained and destroyed in accordance with agency policies and procedures.
• Perform all other duties as assigned.

Qualifications:

• College diploma in Business/Accounting preferred.
• Three (3) years of accounting, business or related experience.
• Exemplifies and inspires behaviors, actions and attitudes that are consistent with DCAFS vision, mission and values.
• Clear vulnerable sector/criminal record check.

If you are interested in this job opportunity, please apply by email on or before Wednesday April 24, 2024 to quoting reference number 2024-009. As an employer committed to employment equity and accessibility for persons with disabilities, we encourage applications from members of equity-seeking communities including racialized and Indigenous persons, persons with disabilities, women, and persons of all sexual orientations and gender identities/expressions. Our hiring framework is founded in equity, truth and reconciliation, anti-black racism, and anti-oppressive practices. DCAFS is committed to providing a recruitment and selection process that is both inclusive and free from barriers. Accommodations for job applicants with disabilities are available upon request, and will be provided in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. DCAFS requires all employees, contractors, students, and volunteers to be fully vaccinated against COVID-19, absent of a valid medical exemption. Applicants are required, in advance, to make any accommodation request known to Human Resources by contacting the department at and Human Resources will strive to provide reasonable and appropriate accommodation for all applicants during the recruitment and selection process, which will ensure the process, is conducted in a fair and equitable manner. Thank you for your interest; however only those selected for an interview will be contacted. Role Location: Dufferin
Hours of Work: 33 hours; 2 days in office required
Reports to: Manager of Finance & Reporting
Salary Range: $49,000 - $65,000