HR Administrative Assistant

The HR Administrative Assistant, a crucial role in our company’s operations, reports to the HR Team Lead. They primarily handle administrative tasks, including payroll and benefits administration and IT transactional functions within the human resources, IT and Safety department. Additionally, they are involved in marketing functions, contributing to our overall success.

Responsibilities:

• Support the Payroll Administrator in processing complete cycle payroll, including balancing timesheets, time off, transmitting, reconciling, and accepting/committing payroll data for all employees bi-weekly using Ceridian. Also, handle off-cycle payroll when necessary.
• Verify hours worked and ensure timely payment for all employees.
• Update payroll, time and attendance, and Dayforce records by entering exemptions, insurance coverage changes, and vacation adjustments.
• Aid in employee benefits administration, including enrollment, changes, and terminations for Health & Dental and RRSP.
• Contribute to HR projects and initiatives, such as corporate events and Health & Safety initiatives.
• Assist in recruitment and onboarding processes, including posting jobs, screening resumes, conducting interviews, and performing reference checks.
• Maintain the company’s brand aesthetics internally and externally according to brand guidelines.
• Collaborate with the marketing team to develop and maintain marketing materials and initiatives.
• Provide administrative and project support for various marketing and business development initiatives.
• Create and update employee resumes as needed.
• Manage the design, ordering, and distribution of business cards, flyers, and pamphlets.
• Assist the IT department in shipping IT equipment to other offices.
• Support Safety initiatives by assisting with training.
• Perform other duties as assigned.

Qualifications:

• 1-2 years of payroll experience, preferably with Ceridian/Dayforce.
• Prior experience in HR administrative tasks is advantageous.
• Experience in creating promotional materials to support brand initiatives.
• Familiarity with working with print suppliers and obtaining quotes.
• Strong communication skills, capable of interacting with individuals across all organizational levels.
• Ability to work effectively in dynamic environments, managing interruptions and adjusting priorities accordingly.
• Proficiency in Microsoft Office programs, including SharePoint.
• Commitment to maintaining confidentiality in all aspects of the role.
• Experience within the engineering industry is a plus.