Human Resources Coordinator

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Job Description - Human Resources Coordinator

Job Summary Human Resources Coordinator – Under the direction of the Human Resources Business Partner, completes day-to-day human resources activities within Integrated Care Solutions (ICS) and collaborates in relevant National Service Centre initiatives. Work Location : Windsor Retirement Home; 24 Park Crescent, Amherstview, ON K7N 0C3. In this position you'll work In person , 5 days Monday to Friday in office Duties And Responsibilities HR Administration
  • Prepare and maintain materials for meetings, training, and Human Resources team
  • Maintain Field employee human resources files such that all required documentation, including copies of current professional registration, probationary and annual performance reviews, supervisory reports, and continuing education documentation are included.
  • Process terminations and/or resignations and LOA’s in compliance with Bayshore policies, procedures, and HR systems.
  • Compose monthly employee newsletter.
  • Maintain Field employee human resources files in conjunction with the Human Resources Business Partner and ensures that Certifications, documentation, final performance reviews and/or exit interviews, etc. are included.
  • Maintain accurate issuing, tracking and when applicable, the return of key fobs / security / photo cards.
  • Works with the Payroll and Benefits Coordinator(s) with regards to employee payroll and benefits-related inquiries and assist employees to complete forms.
  • Handle all requests verification of employment; refer difficult situations to the HRBP or immediate supervisor.
  • Monitors the ICS HR Mailbox multiple times throughout the day to assign tasks to the applicable HR Coordinator / HRBP / etc. and responds to inquiries as related to the role of the HR Coordinator.
  • Participants with the Employee Advisory Committee by attending meetings, taking minutes, creating proposals to be brought to the management team, etc.
  • Supports the CHW program (in applicable locations) with monitoring progress, transferring files and ensuring they are transitioned into the location in a supportive and informative manner by attending meet and greets, answering questions and tracking progress.
  • Maintain current knowledge of provincial legislation relating to Employment Standards, Human Rights, Workplace Health and Safety, and Labour laws; assist to handle real or suspected violations of legislated requirements.
  • Support co-op/ student placements
  • Participate in ongoing internal and/or external continuing education activities.
  • Adhere to Bayshore Policies and Procedures and educate employees as required, including answering general policy related questions.
  • Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System.
  • Communicate regularly with manager as well as other HR Coordinators to review best practices and ongoing process improvements.
  • Maintains confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel.
  • Promote a workplace culture of support, collaboration, passion and inclusiveness.
  • Other duties as assigned.
Peoplesoft
  • Update/ Change actions for field staff, including but not limited to:
  • Change of phone / address
  • Emergency contact information
  • Employment status
  • Reporting structure
  • Monetary changes based on performance or other increases, or change of position
  • Enter employee credentials under Person Profiles
  • Run reports for CPR, N95 and Nursing license, ensure all credentials are up to date
  • Run and prepare reports for various reason at the request of the HRBP
  • Daily user with HRIS system ensuring all information retained is accurate and up to date
  • Responsible for working with the Talent Acquisition team to transition new hires from Taleo (or other designation recruiting software), to Peoplesoft
  • Process terminations, resignation and LOA’s and all other internal tracking as necessary
Procura
  • Input new hire information
  • Input service requirements for staff
  • Process terminations, resignations, LOA and all other internal tracking as necessary
Operations Support and Reporting
  • Run the probationary period report on a monthly basis
  • Set up probationary review meetings, assist Managers will completing the assessments and save to employee file
  • Monitor attendance of high-risk employees and communicate via monthly reports to Managers
Onboarding
  • Process new hires in the HRIS
  • Requesting technology as applicable for new hires
  • File audits
WSIB
  • Support WSIB claims documentation including, but not limited to:
  • Submitting online claims
  • Following up with the employee for updated documentation
  • Participate in the development of modified work programs as requested
  • Tracking progress of modified work programs
Leave of Absence (LOA)
  • Track all LOA’s (MLOA, MAT/PAT, Personal, AWOL, etc.)
  • Provide monthly reports on current / upcoming leaves to the onsite management and scheduling teams
  • Ensure all LOA’s are supported with current documentation, and when applicable, work with the employee on obtaining updated documentation
  • Ensure that all documentation is received and on file prior to an employee’s return to work, including any need to modified work / hours
  • Under the direction of the HRBP, review unapproved leave of absences, following up with employees on their employment intentions, supporting documentation and coordinating return to work as applicable
Health & Safety
  • Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns.
  • Participate in the Health and Safety Program as directed by the immediate supervisor
Qualifications Education Completion of a recognized Human Resources certificate or diploma program Experience 1-2 years progressively responsible and varied human resources experience Other Skills And Abilities
  • Exceptional interpersonal skills and ability to handle difficult situations in an objective consistent format
  • Ability to work independently and as part of a team
  • Competency in keyboarding and Windows software
  • Ability to operate all standard office equipment
  • Commitment to continued learning.
  • Internal candidates must have a demonstrated track record of achievement in dealing with clients and
  • employees and a willingness to pursue recommended Human Resources workshops or seminars that maybe recommended by the HRBP.
REPORTING RELATIONSHIPS Human Resources Coordinator – reports to the Human Resources Business Partner. Primary Location ON-Kingston
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