Industrial/Commercial Property Manager/Property Administrator

Job Title: Industrial/Commercial Property Manager/Property Administrator

Location: East Toronto (Leslieville and Victoria Park/Eglinton areas)

Salary: Commensurates with experience

Hours: Full-time, 37.5 hours per week (onsite)

Benefits: Medical benefits following a 3-month probationary period, car allowance ($0.53 per mile)

Responsibilities:

Administration (30%)

• Execute leases and maintain tenant documents (e.g., insurance, parking, etc.)
• Document all renovations and repairs
• Correspond with tenants and handle administrative duties
• Proficient with MS Office, including Word and Excel
• Write all correspondence professionally
• Prioritize tasks and meet deadlines effectively
• Handle calls from tenants, prospective tenants, and real estate agents
• Liaise with clients/tenants, real estate firms, vendors, contractors, and other stakeholders
• Maintain filing systems, leases, and confidential materials
• Prepare weekly reports for review with the owner, suggesting improvements to the property and services provided

Tenant Relations (25%)

• Build and maintain strong relationships with tenants
• Serve as the main point of contact for tenant communication, complaints, and requests

Unit Preparation & Showings (10%)

• Work with realtors to rent vacant units
• Prepare units for viewings and conduct showings
• Schedule move-in/move-out with tenants and ensure all documentation is in order

Building Maintenance (25%)

• Conduct routine site inspections to maintain building standards and address issues
• Perform minor repairs and maintenance tasks
• Ensure cleanliness and security of buildings and parking lots
• Source qualified contractors for larger repairs and upgrades
• Oversee renovation projects and ensure they meet professional standards
• Maintain a valid driver's license and vehicle for transportation between buildings and head office

Development & Special Projects (10%)

• Assist the President/Owner during renovations and manage real estate projects

Requirements:

• Excellent oral and written communication skills
• Strong organizational and multitasking abilities
• Ability to prioritize tasks and meet deadlines
• Proficiency in MS Office, including Word and Excel
• Valid driver's license and access to a vehicle
• Experience in property management/administration preferred

Application Process: Please forward your resume in confidence. Only those candidates selected for an interview will be contacted.