Legal Administrative Secretary

A fast-paced, challenging environment and interesting work are just some of the reasons for joining the Crown Attorney's Office as a Legal Administrative Secretary

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code . Refer to the "How to apply" section if you require a disability-related accommodation

What can I expect to do in this role?

You will:

• Provide a full range of administrative and secretarial services
• Prepare a variety of legal documents including letters, memos, reports, presentation materials and statistical reports
• Maintain Ontario and Superior Court files and prepare subpoenas
• Provide reception duties by answering inquiries in-person and over the telephone
• Liaise with staff in other field offices regarding prosecution matters, referring victims, responding to inquiries and explaining procedures

How do I qualify?

Mandatory

• You can type 50 words per minute and are able to achieve 70% in a series of tests for spelling, word usage and sentence recognition

Legal Knowledge

• You are able to apply relevant statutes, rules, regulations, policies and practices such as Rules of Criminal Procedure, legal office, criminal prosecution programs, and court procedures to prepare for proceedings, prepare/distribute/track disclosures, answer telephone and counter inquiries and maintain Crown briefs
• You have knowledge of legal terminology to prepare legal documents, explain procedures and compose from verbal instructions

Administrative Skills

• You demonstrate secretarial and administrative experience such as updating files, arranging meetings, completing travel arrangements, ordering transcripts, purchasing goods and services, processing payments, etc
• You are able to use data base applications, computer equipment and related software such as such as Microsoft Office and Windows to produce letters, memoranda, reports and legal documents

Communication and Interpersonal Skills

• You have excellent oral and written communication skills to provide information to police, victims/witnesses, media, court staff and the general public
• Your interpersonal skills enable you to work effectively as a team member with minimal supervision

Analytical, Judgement and Organizational Skills

• You demonstrate initiative and good judgement by using appropriate legal terminology when preparing for proceedings and typing legal documents
• You are able to prioritize your workload while meeting conflicting deadlines

Additional Information:

Address:

• 1 English Temporary, duration up to 6 months, 216 Water St, Kenora, North Region, Criminal Record and Judicial Matters Check, Intelligence, Local Police Databases Search, PIP/NICHE/RMS

Compensation Group: Ontario Public Service Employees Union
Understanding the job ad - definitions Schedule: 3.7
Category: Legal Services
Posted on: Thursday, March 21, 2024
Note:

• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position. Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you. A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• T-AG-212687/24