office administrative assistant

Overview

Languages

English

Education

• Secondary (high) school graduation certificate
• or equivalent experience

Experience

2 years to less than 3 years

Work setting

• Real estate

Responsibilities

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Maintain and manage digital database

Experience and specialization

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Word
• Electronic scheduler
• Database software
• Social Media
• Google Drive
• Electronic mail

Technical terminology

• Business

Area of specialization

• Correspondence
• Contracts

Additional information

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Accountability
• Dependability
• Quick learner
• Values and ethics