office administrator

Overview

Languages

English

Education

• Bachelor's degree
• or equivalent experience

Experience

3 years to less than 5 years

Asset languages

• Hindi
• Panjabi

Work setting

• Private sector
• University or college
• Willing to relocate
• Relocation costs not covered by employer
• Trading
• E-learning (online learning)

Responsibilities

Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Coach
• Monitor and evaluate
• Plan and control budget and expenditures
• Financial and budget administration
• Ensure compliance with government regulations
• Arrange for shipping documentation and the tracking and tracing of goods in transit
• Plan, organize and oversee operational logistics of the organization

Supervision

• 5-10 people

Experience and specialization

Computer and technology knowledge

• Electronic mail
• MS Project
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Project management software
• Database software
• Google Drive
• LinkedIn
• WordPress

Documentation knowledge

• Dangerous goods occurrence reports

Area of work experience

• Project coordination

Area of specialization

• Project management
• Accounting
• Customs services

Additional information

Security and safety

• Basic security clearance

Transportation/travel information

• Own transportation
• Travel expenses not paid by employer
• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player

Benefits

Other benefits

• Free parking available
• On-site amenities
• Parking available