Operations Administrator

Job Description Position: Operations Administrator Primary Location: Fort Saskatchewan Reports to : Plant Manager Shift: Monday to Friday – 40 hours Compensation - $63,000 - $73,000 per year The CAD base range for this position is $63,000 - $73,000 per year. Salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position. Within the range, individual pay is determined by work location and additional factors, including job related skills, experience, and relevant education or training. More specific salary ranges for your preferred location can be discussed during the hiring process. Please note that the compensation details reflect the base salary only, and do not include bonus, benefits, pension contributions and/or additional incentives. Chemtrade is committed to delivering innovative solutions that address the complex challenges faced by our customers. As a responsible corporate citizen, we prioritize safety, sustainability, and environmental stewardship in all aspects of our operations. Our talented and diverse workforce is at the heart of our success, as we recognize that their knowledge, skills, and dedication drive our ability to deliver exceptional products and services. At Chemtrade, we believe in creating an environment where everyone feels valued, respected, and empowered to contribute their unique perspectives and talents. By putting people at the center of our operations, we build strong connections, nurture innovation, and create a fulfilling work experience for all. About The Position And About You The Operations Administrator provides office support to the Fort Saskatchewan CSC site and provides administrative back up to the Production Coordinator. This is accomplished; by assisting in the development, organization, and control of documents and correspondence; by facilitating and communicating the results of various meetings; and by inputting accounting related information for AP. Strong, clear, and timely communications, both internal and external to the site, are essential to this position. Qulaification What You Need To Be Successful

• 3-5 years progressive experience in an administrative support role
• High level of knowledge with SAP, IMS, DMS, Infor EAM or with similar databases or data management systems and programs

Knowledge

• Excellent customer service skills with “can-do” attitude
• Experience with logistics (administrative coordination, courier services, coordination of drivers and deliveries)
• Post secondary education in business or administration studies is preferred
• Excellent communication and interpersonal skills with a professional phone etiquette
• Superb organization and time-management skills
• Ability to manage multiple priorities

Responsibilities

• Complete daily administrative duties.
• Take notes and distribute morning meeting summary through email to operations.
• Manage and complete daily product shipment schedule.
• Facilitate onboarding with new personnel at CSC site.
• Complete shipping documentation & arrange pick up for TDG samples shipped to the US. Ensure samples have customs documents along with current SDS.
• Manage office and kitchen supplies.
• Pick up mail and distribute as needed.
• Receive invoices, match against supporting documents (purchase orders, receiving records, etc.), investigate and resolve any discrepancies, obtain appropriate approvals when needed and process for payment.
• Process invoices for payment.
• Complete purchase orders (PO’s) for AP in SAP system.
• Set up new vendors
• Follow up with vendors on payment/overdue payments.
• Communicate with and respond to vendors concerning payables issues (i.e. payment status; disputes; etc.).
• File processed invoices for further retention activities (scanning/archiving)
• Reconcile assigned vendor statements
• Monitor GRNI (goods received not invoiced) for assigned vendors, work with internal business partners to keep GRNI current.
• Goods issue all shipments, book production and enter material receipts in SAP.
• Allocate credit card expenses.
• Greet visitors, manage visitor log, and administer visitor plant safety entry orientation (Abbottsfield).
• Set up new Drivers to take Abbottsfield orientation on site if needed. Update Integra gate system so they can gain access to our site. And maintain driver and contractor orientation program.
• Abbottsfield duties for new contractors (assisting EHS team)
• Inviting New Contractors
• Following up to ensure all items are included in the pre-qualification
• Call, email or phone when needed to expedite the PQF along with site representatives help
• Act as the site Document Controller for all documents and records within the Fort Saskatchewan facilities.
• Package bill of ladings and shipping documents.
• Provide coverage for Production Coordinator:
• Order rail switches based on customer orders and raw material needs.
• CN Invoicing as needed
• Provide container shipping documents
• Manages raw material requirements by ensuring adequate supply of sulfur dioxide, hydrate, caustic and aqua ammonia; including inventory management in SAP.
• Manage finished products inventory management.
• Prepares month end SAP and other related inventory reconciliation reports in a timely manner.
• Work with other team members to ensure timely and accurate completion of month-end reporting requirements.
• Coordinate with production manager, operations staff to ensure inventories are planned and managed.
• Coordinate with maintenance coordinator and project engineers on upcoming work affecting our plant site production or loading/offloading
• Advise the Customer Service Supervisor of significant issues and incidents affecting customer deliveries, safety, production delays, carrier performance, and any other significant circumstances.
• Communicate carrier performance feedback to the Transportation Team.
• Ensure accuracy of paperwork for all shipments following standards for hazardous goods and TDG regulations.
• Scheduling Private Fleet Driver for efficient loading and movement of product for Fort Saskatchewan and Edmonton Plants.
• Monitor and schedule loads for customers that we manage levels for.
• Weekend on call/rail switches as required.
• Other duties as assigned including support for other Chemtrade sites as needed.

Environmental Health And Responsibilities Become familiar with Chemtrade Environmental, Safety & Health (ES&H) policies and procedures.

• Complete all required ES&H training in a timely fashion.
• Follow all Chemtrade facility and corporate ES&H procedures and practices.
• Attend and actively participate in facility ES&H meetings and forums that will drive employee involvement.
• Provide feedback and suggestions for ES&H program improvement.

Physical Demands/ Work Environment The Physical Demands Described Here Are Representative Of Those That Must Be Met By An Employee To Successfully Perform The Essential Functions Of This Job

• Employee must be physically capable of spending long hours sitting in an office environment.
• Employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job may include close vision.
• Employee must be “fit for duty” .

What Chemtrade Offers You Embracing Diversity, Maximizing Results At Chemtrade we are committed to cultivating a work environment that embraces and values the unique qualities of every employee. We believe in harnessing the richness of diverse talents, ideas, backgrounds, experiences, and perspectives to drive our business forward. Our vision is to create a workplace where all individuals feel respected, empowered, and inspired to contribute their experiences, ideas, and perspectives. In our culture, we celebrate multiple approaches and viewpoints. To foster an inclusive environment, we actively encourage the creation of Employee Resource Groups. These groups provide platforms for employees to share their unique perspectives, contribute their ideas, and help shape our inclusive culture. Together, we strive to build a workplace that recognizes and celebrates the diverse voices within our organization. We recognize that the diversity of our employees is paramount to our organization's success. It is through the diversity of perspectives that we develop and shape programs and tools that support our employees' growth and career management. Join us in our journey towards building an inclusive workplace that values diversity and promotes the personal and professional development of our employees. We recognize the immense value of Employee Resource Groups (ERG’s) in fostering an including and supportive work environment. Our ERG’s serve as vital platforms for employees to connect, share experiences, and celebrate their unique backgrounds and perspectives. We firmly believe that diversity drives innovation and fuels our success as an organization. By encouraging the formation of ERG’s, we aim to create a workplace where all individual feel empowered to bring their whole selves to work and contribute their diverse talents and ideas. Additionally, we understand the importance of work-life balance and the well-being of our employees and their families. That is why we proudly offer a range of family-friendly benefits and opportunities for career growth and advancement. We are committed to supporting our employees at every stage of their lives and ensuring they can thrive both professionally and personally. Join us and be a part of a company that values diversity, inclusion and the well-being of it’s employees. Learn more about Chemtrade by following us on LinkedIn or Facebook and YouTube: Chemtrade Video. #ChemW