Operations Assistant

Operations Assistant

Regional Office, Berwick

Casual position effective immediately

Hours of work: as needed basis

Education Entities Non-Union Compensation Framework, Band 2

Salary $38,526-$48,158 annually (pro-rated for term of employment and depending on qualifications and experience)

Closing date for applications: Midnight, April 15, 2024

Terms and conditions of employment are in accordance with the Terms and Conditions of Employment for Non-Union Employees (AVRCE).

Reporting to the Executive Assistant to the Director of Operations.

Qualifications and Abilities:

• Minimum one year secretarial/clerical training at a Community College or equivalent is required.
• Previous office experience.
• Proven clerical skills with strong communication, collaborative, and organizational abilities.
• Experience with Microsoft Word, Excel, Adobe, and SAP.
• Accounting experience and experience with accounting software.
• Accurate typing skills and precise electronic filing skills.
• Ability to work independently and accurately while on a flexible schedule.
• Ability to communicate effectively with staff, parents, and the public.
• Familiarity with current office procedures and equipment.
• Moderate to advanced knowledge of computer applications including word processing, spreadsheet, databases, and internet including email.
• Knowledge and familiarity with SAP modules including Materials Management (Procurement), Plant Maintenance, Finance, Time Entry and Human Capital Management (HCM) Cross-Application Time Sheet (CATS) time entry; and Bus Planner routing software would be considered an asset.
• Effective written communication skills.
• Ability to solve problems independently, to work as part of a team and to exercise good judgment, take initiative and accept responsibility, and the ability to manage time effectively.
• Enthusiastic with a pleasant demeanor.

Duties and Requirements:

• Provide customer service to internal and external clients through telephone, e-mail or in-person contact including with members of the public, and AVRCE staff.
• Receive and match packing slips for deliveries with applicable invoices.
• Prepare, verify, and code invoices for processing payment.
• Prepare, view, distribute and electronically file emails.
• Enter data into appropriate database fields, records, and files.
• Prepare, photocopy, assemble and distribute documents.
• Initiate purchase orders with appropriate budget financial codes for approval.
• Prepare spreadsheets for tracking and reporting of data.

Details regarding the specific responsibilities relating to this position may be obtained by contacting the immediate supervisor, Paula Henley, Acting Executive Assistant to the Director of Operations ).

All applications will be considered in accordance with the Terms and Conditions of Employment for Non-Union Employees Policy: 

• This position is first available to current “Non-Union” employees of the Annapolis Valley Regional Centre for Education.
• Second, this position is available to Employment Equity external candidates.
• Third, if there are no successful candidates from the Employment Equity applicant pool, then other external candidates who are not members of the identified peoples will be considered for this position.

Please include the name of three work-related references with email address, telephone numbers, one of the references shall be your most recent immediate supervisor.

We thank all applicants for their interest, however, only those short-listed for an interview will be contacted.