Project Administrator

Adecco is currently hiring for a full-time Project Administrator -SAP , to work at a well-established integrated oil and natural gas company, in Calgary, AB. The Project Coordinator’s primary role will be to synchronize all the operations involved in the successful running of the project. This involves monitoring project plans, schedules, work hours, budgets, and expenditures, organizing and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner. If you possess planning and scheduling expertise, coupled with experience in SAP/ERP implementation, we encourage you to apply for this opportunity.

·       Location: Calgary, AB

·       Shifts : Monday to Friday | 40 hours/week

·       Job type: Full-time | Long-Term contract 

Here’s why you should apply: 

·       Free access to our Aspire Academy for continuing professional education

·       Hires fast, pays weekly 

Duties and Responsibilities: 

·       Build and maintain team Content Server workspace, SharePoint site, Microsoft Teams channel, postings, access management and maintain documentation library

·       Organize, attend, and participate in various Project meetings as required, and take follow up on the meeting outcome

·       Create and maintain various project trackers

·       Create and maintain a project team calendar of planned events

·       Manage team members’ vacation schedules, setting up reminders and notifications

·       Provide additional onboarding training sessions to new resources including building the training deck

·       Manage in-team communications including information posting, deadline reminders etc.

·       Assist in maintaining and monitoring Project plans/schedules

·       Engage with the project team to identify and define requirements, scope, and objectives

·       Ensure standards and requirements are met by adhering to templates and processes set by the CPMO governance team

·       Monitor project schedules for variance against baselined milestones

·       Assist in managing resource utilization on the project, including forecasting, resource leveraging etc

·       Assist in maintaining the project RAID log (Risks, Actions, Issues and Decisions)

·       Draft and QA project documentation and perform quality checks on them

·       Collect project status, top risks and issues, and roll up to higher level status reporting

·       Assist in the document approval process including managing artifacts

·       Assist in vendor management including vendor engagement meeting setup, follow up on Project Statement of Work (PSOW) status, follow up on signatures, file signed documents, submit Approval for Position (AFP) requests etc.

·       Assist in the execution of the project change management process including creating CR, gathering information from the working team, performing impact analysis on schedule, scope, and budget etc.

·       Assist in project budget build (if required), using a bottom-up or top-down approach depending on scenarios and/or the requirements

·       Submit AFE/WO request form

·       Create and maintain Project Forecast Template

·       Maintain, and update the ServiceNow PPM tool

·       Create and maintain resource plans and cost plans

·       Perform monthly actuals reconciliation and update future months’ forecast

·       Perform other financial activities and reporting as required

Requirements and Qualifications:

·       A Bachelor’s degree in a related field is required

·       Minimum 5 years of experience as Project Coordinator/ Administrator role in Oil & Gas industry. 

·       Experience in monitoring project plans, schedules, work hours, budgets, and expenditures. 

·       S AP/ERP implementation experience is a must

·       Experience using SharePoint or other document repository systems

·       Experience coordinating a diverse team of business and contractors through the project delivery lifecycle

·       Strong background in managing complex business scenarios and dynamic stakeholder groups

·       Strong organization skills, critical thinking, and outstanding communication skills are all crucial to succeed in this role

·       Must be legally eligible to work and reside in Canada

Don’t miss out on this Project Administrator -SAP job opportunity in Calgary, AB. Apply now and an Adecco recruiter will reach out if you qualify!

Lacking the skills for this job? Don’t worry – we’ve got you covered. Click this link to learn about the Aspire Academy and start your free upskilling journey today.

To find out more about Adecco Perks and how it can benefit you as an associate visit our page here:

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