Project Administrator, Engineering and Project Management

Reports To: Sr. Director, Engineering and Project Management

Position Summary : Responsible for a wide variety of administrative duties including but not limited to; administrative support to the team, project coordination, back up support and assistance to the Sr. Director, EPM; CCDCs and Major Capex Purchase Order coordination, preparation and coordination of Tender documentation, Vendor Invoice Management, Accruals, general project coordination and administration.

Responsibilities :

• Assist in preparing Bid Analysis Letters, administration and CCDCs monitoring and maintenance
• Ensure appropriate signatures and/or email approvals on all back up documentation per department process and SAP
• Investigate and assist in resolving of Purchase Order Discrepancies (incorrect item, price, etc.)
• Investigate and assist with invoicing discrepancies by working closely with Project Manager, Engineering Consultants and Accounts Payable Update process documentation, as needed
• Reporting –Accrual reports, GR/IR reports, Holdback reports – assist with preparation of analysis, monitor and coordinate in collaboration with EPM leads and Engineering companies, and update SAP accordingly
• Prepare various reports and templates
• Assist with Vendors inquiries on status of POs and invoice payments
• Update tracking document including Capex ResServ – Power BI tool
• Assist with the annual budget process and Quarterly Budget updates
• Maintain a proper e-filing system on SharePoint
• Support office management activities related to 31 Davisville Office
• Lead, monitor, support and update documents stored in Op’s In A Box (OIAB)
• Other projects as assigned by the Sr. Director, EPM

Qualifications:

• 2 years related experience in Project Coordination or equivalent.
• Experience with complex data manipulation through Excel.
• Attention to detail and a high level of accuracy and multi-tasking.
• Solid organizational skills.
• Excellent time management and communication skills
• Team player