Administrative Coordinator, Lease

Job Title: Administrative Coordinator, Lease Department: Real Estate Looking to unbox your full potential? STEP UP with the ALDO GROUP. WE'RE ON A JOURNEY TO CREATE A WORLD OF LOVE, CONFIDENCE AND BELONGING The ALDO Group has been on this journey for over 50 years. We believe that our passionate associates are at the heart of our success, and that with them we will lead into our future with kindness. The ALDO Group is committed to diversity and inclusion, not only now, but for the long term. We strongly encourage people who are Aboriginal, racialized, have disabilities, come from gender and sexually diverse communities and/or have intersectional identities to apply for employment with us. At ALDO Group, we will always strive to take steps to create a diverse and inclusive work environment that promotes equal opportunity and accountability. #WeAreALDO STEP UP EXPERIENCE

• Recognition programs to showcase your talent!
• To be part of a company that takes a stand on issues affecting people, the environment, and our partners
• Summer Fridays (because Summer is for fun)
• Purchase discount on merchandise sold in all our divisions.
• Family & Friends events with discounts on our products
• Subsidized cafeteria & daycare
• Subsidized public transportation and free parking
• On-campus gym with access to a trainer
• Flex schedules and telecommuting
• Sick days
• Attractive total compensation!

YOUR ROLE Reporting directly to the Senior Manager Lease Administration, the Administrative Coordinator is responsible for the lease compliance of approximately 450 retail leases. Lease auditing for landlord overbillings. Abstracting critical data and financials in Real Estate Software (Lucernex). Performing Year End recovery auditing. Work with Finance and Accounting team, to resolve issues. He/she is responsible for, all payment setups for monthly rent and Year End recovery invoices Responsibilities Strategic: 5%

• Maintain lease administration processes.
• Build strong relationships with Landlords that will enable us to keep/improve the accuracy of all rental billings
• Identify potential opportunities in lease languages for savings

Operational: 85%

• Responsible for all Lease Abstracts and payment setup in real estate software (key dates and monetary entries)
• Identify areas where expenses can be reduced and dispute landlord over charges.
• Auditing Year End Recovery invoice, step-ups to ensure Landlord is not overbilling
• Communicates with Landlord for missing supporting documentation to justify billings;
• Compares the new step-ups with the last Actual received to ensure that our prepayments on account are in-line and ask landlord justification for high increases.
• Updates monthly accruals and under review list

Leadership: 10%

• Receive training to ensure the best Lease Administration practice, latest software updates and upgrades.
• Participate and create goals to support OGSTM

DO YOU HAVE THE PROFILE WE'RE LOOKING FOR?

• DEC or Bachelor’s degree in a related field
• 3+ years in a retail Real Estate administration functions, including management of a large portfolio
• Knowledge of North American Real Estate Leases and best practices
• Expertise in lease audit and financial analyses
• Excellent organizational, analytical and communication skills (written and verbal)
• Proficient with Microsoft suite
• Knowledge in Lucernex is an asset

Don't wait any longer: STEP UP with us. We want to meet you! WANT TO KNOW MORE ABOUT US? HERE ARE SOME FUN FACTS. Present in more than 100 countries , the ALDO Group has established itself with strong brands: ALDO/ALDO Accessories, Call it Spring and Globo. Guided every day by its purpose “A journey to create a world of love, trust and belonging”, the organization is simply unique. What makes our culture so one of a kind is our people’s passion for innovation, excellence, craftsmanship, entrepreneurship and diversity, as well as their empathy and friendliness. In addition, our associates all have an insatiable curiosity! , Reporting directly to the Senior Manager Lease Administration, the Administrative Coordinator is responsible for the lease compliance of approximately 450 retail leases. Lease auditing for landlord overbillings. Abstracting critical data and financials in Real Estate Software (Lucernex). Performing Year End recovery auditing. Work with Finance and Accounting team, to resolve issues. He/she is responsible for, all payment setups for monthly rent and Year End recovery invoices Responsibilities Strategic: 5%

• Maintain lease administration processes.
• Build strong relationships with Landlords that will enable us to keep/improve the accuracy of all rental billings
• Identify potential opportunities in lease languages for savings

Operational: 85%

• Responsible for all Lease Abstracts and payment setup in real estate software (key dates and monetary entries)
• Identify areas where expenses can be reduced and dispute landlord over charges.
• Auditing Year End Recovery invoice, step-ups to ensure Landlord is not overbilling
• Communicates with Landlord for missing supporting documentation to justify billings;
• Compares the new step-ups with the last Actual received to ensure that our prepayments on account are in-line and ask landlord justification for high increases.
• Updates monthly accruals and under review list

Leadership: 10%

• Receive training to ensure the best Lease Administration practice, latest software updates and upgrades.
• Participate and create goals to support OGSTM

,

• DEC or Bachelor’s degree in a related field
• 3+ years in a retail Real Estate administration functions, including management of a large portfolio
• Knowledge of North American Real Estate Leases and best practices
• Expertise in lease audit and financial analyses
• Excellent organizational, analytical and communication skills (written and verbal)
• Proficient with Microsoft suite
• Knowledge in Lucernex is an asset