Contract Coordinator

Job Information
Job Title: Contract Coordinator, Regulatory Affairs
Job Requisition ID: 59202
Ministry: Affordability & Utilities
Location: Calgary or Edmonton, AB
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: ​​​​​​​Permanent
Scope: Open Competition
Closing Date: June 13, 2024
Classification: Administrative Support 6
Salary: $2,073.50 to $2,549.41 bi-weekly ($54,118.35 - $ 66,539.60 /year)

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit:

Affordability and Utilities is responsible for leading and coordinating government’s ongoing efforts to make everyday life more affordable, with particular focus on the province’s utilities sector and electricity system. The Utilities Consumer Advocate (UCA) has a mandate to educate and mediate for Alberta’s small business, farm, and residential electricity, natural gas and water consumers, and advocate for energy consumers. We educate through a wide range of outreach and engagement activities; advocate by representing the interests of consumers; and mediate disputes between consumers and utility companies. To learn more about Affordability and Utilities, follow this link: Affordability and Utilities | Alberta.ca

To learn more about the Utilities Consumer Advocate, follow this link:
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Role Responsibilities

The Utilities Consumer Advocate (UCA) Branch in the Affordability Division is seeking to fill a permanent position responsible for ensuring effective and seamless contract coordination and procurement processes. Reporting to the Manager of Regulatory Operations, the Contract Coordinator supports the UCA's goals and objectives by facilitating the Branch's contracting and procurement functions. This involves processing competitive procurements, coordinating the contracting process, assisting in the evaluation of competitive bids, and tracking contracts from initiation to completion. This position ensures that the procurement processes comply with the policies and procedures established by the Government of Alberta, the Department, and the Division. Key responsibilities include:

• Coordinating Requests for Proposals (RFPs), Requests for Quotes (RFQs), Statements of Work (SOWs), Pre-Qualification Requests (PQRs), evaluation plans, requisitions for services, and legal retainer contracts.
• Obtaining required approvals and determining ongoing contract requirements.
• Providing advice and assistance to business areas throughout the procurement cycle.
• Tracking contract expenditures to ensure adherence to budgets and preparing year-end reports on contractual obligations.
• The role also involves coordinating the evaluation of proposals, ensuring a fair and competitive process in line with Treasury Board requirements.

The successful candidate must be able to demonstrate personal initiative in establishing and cultivating positive relationships with diverse internal and external stakeholders, including Legal Services, the Contract Management Unit, and Procurement Services of Service Alberta. Strong process coordination skills and detail-orientation skills are also essential to streamline contract processes, enhance efficiencies, and support modernization efforts. Additionally, the candidate will work with Procurement Services teams to ensure efficient sharing of data and information.

Qualifications

High school diploma and four (4) years of related experience in areas such as Contract management, government procurement etc. Equivalencies may be applied on the basis of 1 year of education for 1 year of experience OR 1 year of experience for 1 year of education.

Desirable assets to this role include:

• Familiarity with Trade agreements, Contract Process and Alberta Purchasing Connection (APC) or other methods and venues to post RFPs.
• Knowledge of the contracting process and able to answer questions from vendors, Branch leadership, Contract Management Unit, and Procurement Services.
• Process improvement capability to aid in streamlining processes and procedures to support the continual enhancement of a fair and equitable approach to procurement.
• Demonstrated project coordination with multiple stakeholders.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 

Refer to
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APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Systems Thinking : This position should understand the interconnectedness of the contracting and procurement processes within the larger organizational framework. They must be able to analyze how changes or issues in one area can impact other areas and devise strategies to ensure cohesive and efficient operations across the Regulatory Affairs Division and the UCA.
• Agility : The successful candidate must demonstrate flexibility and adaptability in responding to changing priorities and requirements within the procurement and contracting landscape. They should be able to quickly adjust their approach and processes to meet new challenges, ensuring continuous compliance with policies and effective service delivery.
• Creative Problem Solving : This role must be able to access appropriate resources quickly and develop innovative approaches that ensure timely and accurate responses and resolution to issues that may arise in the procurement and contracting processes.
• Develop Networks : This position must proactively build, leverage and grow networks and relationships with those you work with, and may work with in the future.

This link will assist you with understanding competencies :

Notes

This is a permanent, full-time opportunity, located in Calgary or Edmonton, AB. Hours of work: 8:15 am – 4:30 pm, Monday to Friday Links and information on what the GoA has to offer to prospective employees:

• Working for the Alberta Public Service -
• Public Service Pension Plan (PSPP) -
• Management Employees Pension Plan (MEPP) -
• Alberta Public Service Benefit Information -
• Professional learning and development -
• Research Alberta Public Service Careers tool –
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
• Leadership and mentorship programs
  

How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies. Candidates are required to apply for a job online. Please visit for more information. Please visit Recruitment Principles, for more information.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)( or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information (It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application. Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level. We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted. If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Christie-Anne Silverthorn at [email protected] .