Facilities Coordinator

Job Information
Job Title: Facilities Coordinator
Job Requisition ID: 56361
Ministry: Infrastructure
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Ongoing
Scope: Open Competition
Closing Date: April 22, 2024
Classification: Technologies 6
Salary: $2,694.27 to $3,537.86 bi-weekly ($70,320 - $92,338/year)

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit:

Alberta Infrastructure designs, builds, manages and maintains government-owned and operated facilities, and collaborates with other ministries to ensure that schools, hospitals and government facilities infrastructure meet the needs of Alberta’s population. The Ministry also provides accommodation services and manages a large portfolio of owned and leased facilities while maintaining fiscal accountability and optimizing value for Albertans.

For more information about Alberta Infrastructure, please visit:

Role Responsibilities

The Facilities Coordinator works closely with clients, contractors, landlords, Ministry representatives and the public to ensure the assigned building (or land) portfolio is operated and maintained in a safe, cost-effective and efficient manner.

Reporting to the Facilities Manager, this position functions within the parameters of applicable legislation, regulations, policies, directives and guidelines.

This position is responsible for the operation and maintenance of an assigned building (or land) portfolio through:

• The supervision of in-house staff members
• The administration of Total Property Management (TPM) contracts, leases, Transportation Utility Corridor (TUC) agreements and/or Alberta Schools Alternative Procurement (ASAP) agreements

The main responsibilities of the Facilities Coordinator are (but not limited to):

• Planning and developing contract specifications
• Administering contracts and agreements
• Monitering associated deliverables for compliance and quality assurance
• Overseeing the activities of service providers associated with various agreements and contracts
• Supervising in-house staff members to ensure client and Ministry service delivery standards are met.
• Coordinates the development of maintenance, occupational health and safety, security, and emergency plans for the assigned portfolio.
• Supervising and supporting in-house staff members on site during building (or land) related emergencies on weeknights, weekends and holidays, outside the regular work hours.

This Facilities Coordinator also has a project coordination component:

Identifying, prioritizing and scheduling work for service as well as construction projects associated with building (or land) operations and maintenance

• Overseeing the activities of consultants and contractors associated with projects
• Delivery of building (or land) maintenance or tenant improvement projects for the assigned portfolio
• Liaising with project stakeholders to ensure projects undertaken are completed in accordance with established requirements and with minimal disruption to clients

Qualifications

Required:

• Two-year technical diploma in a related field plus six years related experience; or equivalent as described below.

Equivalency: Directly related education or experience considered equivalent on the basis of:

• 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education.

Assets:

• Experience with the Infrastructure Ministry and its operations, documents, policies, guidelines et cetera
• Property management experience; including building maintenance and operations, budgeting and accounting and health and safety
• Project coordination and/or project management experience including contract and lease documents
• Knowledge of relevant legislation, regulations, standards, and codes (e.g., building electrical and mechanical systems and equipment standards, security and emergency management guidelines, building and fire codes, Occupational Health and Safety Act , Freedom of Information and Protection of Privacy Act) .

Notes

Hours of Work: 7.25hours per day / 36.25 hours per week

Term of Employment : Full-Time, Permanent

Location : Infrastructure Building, 6950 113 St, Edmonton, Alberta T6H 5V7

Pre-employment checks: Pre-employment checks will be completed to assess the candidate’s suitability for a role. These checks can include (but are not limited to): references, criminal record check, academic verification, driver’s abstract, et cetera.

This competition may be used to fill future vacancies at the same or lower classification with the Government of Alberta.

Instructions for your Resume:

For Employment Experience:
Please indicate duration of employment (month, year)
Please specify employment status (i.e. Casual, part-time or full-time)
Ex: Youth Worker, Jan 2006 - June 2009, Part-time (three 8 hr. shifts/week)

For any Post-Secondary Education:
Please specify your major and length of program
Please specify the year you graduated.
Ex: Bachelor of Social Work, 4-year Degree (Graduated 2017).

What the GoA has to offer:

• Working for the Alberta Public Service –
• Public Service Pension Plan (PSPP) –
• Alberta Public Service Benefit Information -
• Leadership and mentorship programs
• Professional learning and development -
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreements
• Research Alberta Public Service Careers tool –

How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply for a job online. Please visit for more information. Please visit Recruitment Principles, for more information.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)( or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information (It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application. Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level. We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted. If you require any further information on this job posting or a copy of the role profile, please contact Jenny Luong at [email protected]