Legal Administrative Assistant

We are an equal opportunity employer who does not discriminate based on race, culture, religion, gender, sexual orientation or national origin. We believe in a team effort, are friendly and accepting, and have an open door policy. Our firm provides many social opportunities for engagement and interaction, a sense of community and appreciation for one another, and volunteer programs within the community. We encourage a family first mentality, host monthly fundraisers for different charities, and provide a mentorship program.

THIS IS NOT A REMOTE POSITION

Under the direction of the principal lawyer(s) and/or paralegals, the Legal Administrative Assistant is responsible for carrying out the administrative tasks required in the processing of clients' legal matters.

Duties and responsibilities

• Communicating with lawyers and other Firm staff, clients, witnesses, legal professionals, etc.

• using telephone and e-mail

• collecting and providing information

• receiving directions from the principal lawyer(s) or paralegals

• regularly reviewing files with the principal lawyer(s)

• reviewing and responding to incoming mail

• Tracking deadlines

• calculating limitation dates

• managing a BF (Bring Forward) system

• advising the principal lawyer(s) and paralegals of pending deadlines

• ensuring that submissions are made by deadlines

• Scheduling appointments, conferences, discoveries, examinations, hearings, mediations, trials, IMEs (independent medical examinations), etc.

• contacting clients, opposing counsel, court reporters, experts, courts, etc.

• updating the principal lawyer(s)' calendars, BF system and trial schedule

• arranging travel for the principal lawyer(s), clients and witnesses

• Preparing and submitting correspondence, forms and legal documents

• transcribing dictation from the principal lawyer(s) and paralegals

• creating documents from Firm precedents and/or using on-lines services such as DivorceMate

• drafting various pleadings such as affidavits and orders

• making copies and submitting to agents, courts, opposing counsel, etc.

• Organizing files and binders

• copying

• filing

• compiling and indexing

• Posting and billing

• posting time and disbursements using TimeTracker, Copitrak, ESILAW, etc.

• preparing bills using ESILAW and Firm precedents

• following-up with clients for payment

• preparing and submitting trust transfers, adjustments to ledgers, etc.

• Conducting searches

• conducting conflict-checks in ESILAW

• requesting records and ordering documents

• using on-line services such as BC Online, myLTSA, etc.

Qualifications

Education:

• Grade 12 diploma

- - Legal Administrative Assistant certification or equivalent experience

Technical Skills:

• Experienced with office equipment including computers, telephones, printers, copiers and fax machines

• Experienced with Microsoft Office

• Experienced with ESILAW or similar law firm software

• Fast and accurate keyboarding and transcribing

• Excellent grammar, spelling and punctuation

• Experienced with BC Online (Government of BC's electronic filing system), DivorceMate (family law software) and myLTSA (Land Title and Survey Authority of BC's electronic filing system)

• Knowledgeable on the rules of civil procedures and court documents and ICBC requirements

Personal characteristics:

• Professional demeanor

• Client focused

• Gets along easily with others

• Communicates clearly, both verbal and written

• Confident and efficient

• Organized and can manage priorities

• Attention to detail

Salary: $46,000-60,000